Section III - Finance and Administration

BOT
Policy Book

Originator
Anonymous

Last Revised
10/09/2005

1. TUITION AND FEES
1.1 Tuition and Fees (BR#04-62)
1.1.2 Fee Schedule for Student Accident and Sickness Insurance (BR#03-15)
1.2 Fees for Undergraduate Non-Credit Courses (BR#95-5)
1.3 Refund Policy (BR#03-65, BR#05-9)
1.4 Refunds of Tuition and Fees under Unusual Circumstances (BR#03-65)
1.5 Transfer of Admissions Binder Fees and Re-enrollment Binder Fees to other Public Institutions of Higher Education in Connecticut (BR#73-32, BR#73-45)
1.6 Course Fees and Other Charges for Programs Operated in Conjunction with the International Affairs Center of Central Connecticut State University (BR#90-36)
1.7 Establishment of Uniform Fees for the Conducting of Seminars, Institutes
and Workshops (BR 84-56)
1.8 Family Counseling Clinic Fees at SCSU (BR#79-95)
1.9 Center for Communication Disorders at SCSU (BR#84-7)
1.10 Refund of Comprehensive Cooperative Education Fee at Central Connecticut State University (BR#85-67)
1.11 Fee for Participation in the National Student Exchange Program (BR#82-5)
1.12 Fee for Accessing OnlineCSU Courses Beyond Normal End of Semester (BR#99-50)

2. TUITION AND FEE WAIVERS
2.1 Tuition and Fee Waiver Authorizations (BR#98-10)
2.2 Waiver of Fees for Graduate Interns (BR#92-115)
2.3 Waiver of Fees for Graduate Assistants (BR#97-53)
2.4 Waiver of Fees for OnlineCSU Courses (BR#01-82)
2.5 Waiver of Graduate Continuous Enrollment Fee (BR#2000-2)

3. GRANTS /FINANCIAL AID
3.1 The Connecticut State University Grant Program (Tuition Fund Set Aside Program for Students with Financial and Employment Needs) (BR#2000-53)

4. DISTRIBUTION AND USE OF FUNDS
4.1 General Fund and Tuition Fund
4.1.1 Tuition and General Fund Distribution Methodology (BR#2000-53)
4.1.2 Reserved for Future Use
4.2 Spending Plans and Expenditure Caps for Connecticut State University Management & Confidential Professional Personnel and SUOAF-AFSCME Administrators (BR#92-31)
4.3 Fund Balance Guidelines (BR #01-02)
4.3.1 Use of CCSU, SCSU Reserves for the Purpose of Banner Implementation (BR#2000-1)
4.4 Authority to Initiate Requests for Transfers Between Appropriations (BR#85-90)
4.5 Authority to Transfer Funds and Positions (BR#85-90)
4.6 Institutional Welfare Funds (BR# 94-75)
4.7 Policy Concerning Disposition of Assets of Inactive Campus Organizations (BR# 86-61)
4.8 Funding of the Costs of Student Union Programs (BR#81-88)
4.9 Use and Depositing of Vending Machine Income (BR#91-120)
4.10 The Disposition of Library Fines (BR#85-129)
4.11 Use of Funds Resulting from Fines for Violation of Traffic and Parking
Regulations (BR#04-09)

5. CAPITAL PROJECTS & FACILITIES
5.1 Policies and Procedures Relating to Capital Projects (BR#83-111)
5.2 guidelines for establishing priorities for Capital Projects (BR#2000-64)
5.3 Environmental Classification Document (BR#91-90)
5.4 Use of University Facilities by Non-University Organizations (BR#83-9)
5.5 Naming of Buildings and other Physical Facilities (BR#01-50)
5.6 Charles Ives Performing Arts Center (BR#77-94, BR#77-125, BR#77-133)
5.7 Smoke Detectors in Student Residences (BR#90-99)
5.8 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series A Bond Issue) (BR#95-69)
5.8.1 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series B Bond Issue) (BR#97-2)
5.8.2 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA)
(Series C Bond Issue) (BR#99-49)
5.8.3 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA)
(Series D Bond Issue) (BR#02-01)
5.8.4 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series E Bond Issue) (BR#03-29)
5.8.5 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) for Purpose of Refinancing the Refunding of All or Portions of any CHEFA Revenue Bonds (BR#03-47)
5.9 Design Guidelines and University Design Review Committees (BR#04-54)

6. GENERAL ADMINISTRATIVE
6.1 Acceptance of Gifts of Land, Money or Other Property (BR#02-03)
6.1.1 Acceptance of Public or Non-Public Stock or other Assets in Exchange for
Goods or Services Provided by IIET at CCSU (BR#2000-14)
6.2 Purchasing, Travel, Personal Service Agreements and Honoria Procedures for Connecticut State University (BR#96-28)
6.2.1 Purchasing Procedures (Amended 7/20/99)
6.2.2 Procedures For Personal Service Agreements And Honoraria (Revised 7/6/01)
6.2.3 Travel Procedures (Amended 11/8/99 and 4/4/01)
6.3 Procedures For Equipment Inventory And Disposition Of Surplus Property (BR#96-28) (Amended 2/28/02)
6.4 Policy for the Purchase of Research Equipment, Library Media and Library Books (BR#90-76)
6.4.1 Fiscal Procedures to Implement the Purchase of Research Equipment, Library Media and Library Books (BR#90-77)
6.5 Reserved for Future Use (Microcomputer Procurement by CSU (BR#96-4) moved to Section 7)
6.6 Reserved for Future Use (Provision of Internet Services to Non-Profit Organizations (BR# 94-93) moved to Section 7)
6.7 Summer Food Service Program for Children (BR#94-20)
6.8 Reimbursement of Candidate Travel Expenses (BR#90-11)
6.9 Use of Personal Automobiles by the Chancellor and Presidents (BR#78-49)
6.10 Parking and Traffic Regulations
6.10.1 Parking and Traffic Committees (BR#73-58 & BR#73-59)
6.11 Towing of Improperly Parked Vehicles (BR#69-2)

7. INFORMATION TECHNOLOGY
7.1 CSU Information Technology Strategic Plan (BR#03-44)
7.2 Microcomputer Procurement by CSU (BR#96-4)
7.3 Provision of Internet Services to Non-Profit Organizations (BR# 94-93)

SECTION III - FINANCE AND ADMINISTRATION

1. TUITION AND FEES

1.1 Tuition and Fees (BR#04-62)

Section 10a-99 of the Connecticut General Statutes provides that the Board of Trustees under its statutory authority reviews and establishes tuition and fees annually as deemed necessary. Each fall the Board establishes tuition and fee planning guidelines for the universities to use in preparing proposals for tuition and fees which are subsequently presented to the Board for approval at its December meeting.

The Board has determined that tuition and fee increases, when required, should be at a level that would not impair accessibility to students seeking an education within the Connecticut State University System.

Refer to Appendix C for FY 2005-2006 Tuition and Fee Schedules.

1.1.2 Fee Schedule for Student Accident and Sickness Insurance (BR#03-15)

The Board of Trustees has approved a mandatory accident and sickness insurance program for full-time and certain matriculated part-time students who elect to participate in sponsored activities.

Full-Time Students

The mandatory sickness insurance may be waived for full-time students if they provide a properly executed university waiver signed by the student or by a parent or legal guardian, if the student is a minor, which attests to the fact that they have adequate sickness insurance coverage from an insurance carrier licensed to operate in the United States and identifies the carrier and the policy number of the alternative insurance.

The mandatory accident insurance for full-time students may not be waived.

The United States Government has established required standards for accident and sickness insurance protection for participants in the exchange visitors program and for international students on J-1 visas.

The Board of Trustees for the Connecticut State University System has authorized an insurance program for such individuals which complies with federal requirements.

Part-Time Students

The Board of Trustees has established a mandatory accident insurance program for part-time, matriculated students who avail themselves of the opportunity to participate in student activities sponsored by one of the four universities.

Accident insurance will be non-mandatory for all other part-time students.

Part-time students will be able to participate in the Accident and Sickness Insurance Program at their option directly with the insurance provider.

Hilb, Rogal and Hamilton Company of Connecticut, LLC is the provider for the CSU Student Accident and Sickness Insurance Program.

Accident and sickness insurance fee rates reflected in the following table are effective for FY03-04.

2003-04 Accident and Sickness Program Rates

Guarantee Trust Life Insurance Company

AY2002-03*8/1/03 to 7/31/048/1/03 to 1/18/041/19/04 to 7/31/04

Domestic Students:

Full-time – Accident**$ 93$ 102$ 51$ 51

Full-time – Sickness376418209209

Spouse Accident and Sickness 628698349349

Child(ren) Accident and Sickness358398199199

Part-time Student Accident and Sickness595660260400

International Students (J1 Visa):

Full-time Student Accident and Sickness575583240343

Spouse Accident and Sickness686762381381

Child(ren) Accident and Sickness686762381381

Matriculated Part-time Students:

"On-Campus" Accident465125.5025.50

English Language Institute:Monthly Rate

Students & Scholars Only$ 50 $ 55.50

Student in the English Language Institute5055.50

Spouse Only8190

Child(ren) Only92102

*Current one-year rates

**Annual amount includes a $4.00 administrative fee in AY2003 and a $3.20 administrative fee in AY2004

1.2 Fees for Undergraduate Non-Credit Courses (BR#95-5)

Non-credit instruction shall be conducted on a financially self-supporting basis and fees for such instruction may be set locally by each university administration.

1.3 Refund Policy (BR#03-65, BR#05-9)

In accordance with the Higher Education Amendments of 1998 (Public Law 105-244), the Federal government mandates that students receiving Title IV assistance who withdraw from all classes may only keep the financial aid they have "earned" up to the time of withdrawal. Title IV funds that were disbursed in excess of the earned amount must be returned by the university and/or the student to the Federal government. This could result in the student owing funds to the university, the government, or both. The amount of unearned aid to be returned is based on the percentage of enrollment period completed.

The refund policy below excludes the effect of the return of Title IV funds. Students receiving Federal aid should consult with their university Bursar or Financial Aid office prior to withdrawal in order to determine the financial impact that the return of Title IV funds will have upon the student.

FEE	TIME DUE	REFUND POLICY*

Application Fee	Upon Submission of Application	� Non-refundable

Confirmation Deposit (UG/G) $200 (applied to Tuition/Fees)	May 1 or within 15 days of invoicing thereafter	� Non-refundable

Re-registration Fee	Upon re-registration	� Non-refundable

Tuition and Fees	Fall Semester not later than August 1 Spring Semester not later than January 2	� Upon withdrawal from the University up to and including the first day of university-wide classes as defined by the published university calendar, 100% of the amount paid will be refunded; � 60% of the balance will be refunded during the first two weeks of university-wide classes, � 40% of the balance during the third and the fourth weeks of university-wide classes, � No refund after the fourth week of university-wide classes. � Students enrolling as full time students may not withdraw from the university as part-time students during the first week of university-wide classes without incurring the 40% withdrawal penalty.

Housing Deposit $250	Fall Semester not later than April 1 Spring Semester not later than November 1	� Non-refundable

Housing Fee (applies to students who withdraw from university)	Fall Semester not later than August 1 Spring Semester not later than January 2	� Upon withdrawal from the University up to and including the first day of university-wide classes as defined by the published university calendar, 100% of the balance paid less the housing deposit will be refunded, � 60% of the balance will be refunded during the first two weeks of university-wide classes, � 40% of the balance during the third and fourth weeks of university-wide classes, � no refund after the fourth week of university-wide classes.
(applies to students who remain enrolled but withdraw from university housing)		� Upon withdrawal from a residence hall up to and including the first day of university-wide classes as defined by the published university calendar, 100% of the balance paid less the housing deposit and the housing cancellation fee, if applicable, will be refunded. � No refunds will be made after the beginning of university-wide classes.
Housing Cancellation Fee (applies to students who remain enrolled but withdraw from university housing)	Fall Semester and Spring Semester	� Upon withdrawal from a residence hall 15 to 28 days prior to and including the first day of university-wide classes as defined by the published university calendar, a 10% housing cancellation fee based upon the housing fee after deducting the housing deposit will be assessed. � Upon withdrawal from a residence hall 1 to 14 days prior to and including the first day of university-wide classes, a 20% housing cancellation fee based upon the housing fee after deducting the housing deposit will be assessed.

Food Service Fee	Fall Semester not later than August 1 Spring Semester not later than January 2	� Meal portion of fee refundable, on a prorated basis, upon withdrawal from the University; or upon withdrawal from University housing at the request of the student and contingent upon the concurrence of the University. The discretionary cash component of the food service fee, if any, will be refunded according to procedures established at each University.

Extension and Summer/Winter Sessions – Registration Fee	Fall, Spring, Summer and Winter Sessions	� Non-refundable

Extension and Summer/Winter Course Fees	Fall and Spring Semesters – Courses greater than eight weeks in length	� 100% refund through the first week of university-wide classes as defined by the published university calendar. � 50% refund during the second and third weeks of university-wide classes. � No refund after the third week of university-wide classes. � Students enrolling as full time students may not withdraw from the university as part-time students during the first week of university-wide classes without incurring the 40% withdrawal penalty (see "Tuition and Fees" section above).

	Summer/Winter Sessions – Courses greater than eight weeks in length	� 100% refund prior to the second class meeting. � 50% refund prior to the third class meeting. � No refund after the third class meeting.

	Fall, Spring, Summer, and Winter Sessions – Courses three weeks to eight weeks in length	� 100% refund prior to the second class meeting. � 50% refund prior to the third class meeting. � No refund after the beginning of the third class meeting.

	Fall, Spring, Summer, and Winter Sessions – Courses less than three weeks in length	� 100% refund prior to the second class meeting � No refund after the beginning of the second class meeting

Ed.D. Professional Seminar	Summer – four full days, not meeting consecutively	� 75% refund within 24 hours of first class meeting � No refund thereafter
*OnlineCSU* On-Line Fee	Upon Registration	� Non-refundable

*OnlineCSU* Course Fees	Semesters nine weeks or longer in length	� 100% refund through the end of the first week � 50% refund through the end of the third week � No refund after the third week

	Semesters three to eight weeks in length	� 100% refund within 24 hours of the first day of the semester or the day the student is activated on line, if later � 50% refund within 48 hours of the first day of the semester or the day the student is activated on line, if later � No refund thereafter

	Semesters less than three weeks in length	� 100% refund within the first day of the semester or the first day the student is activated on line, if later � No refund after the first day

Federal regulations require that all refunds be restored to Federal programs in the following priority sequence:

1. Unsubsidized Federal Stafford Loans
2. Subsidized Federal Stafford Loans
3. Unsubsidized Federal Direct Stafford Loans
4. Subsidized Federal Direct Stafford Loans
5. Federal Perkins Loans
6. Federal PLUS Loans received on behalf of the student
7. Federal Direct PLUS received on behalf of the student
8. Federal Pell Grants
9. Federal SEOG Program Aid
10. Other grant or loan assistance authorized by title IV of the HEA

After obligations to the above are satisfied, funds will then be returned to
11. Other State, Private, or Institutional Assistance
12. Student

*All refunds will be made automatically upon formal withdrawal from a University.

1.4 Refunds of Tuition and Fees under Unusual Circumstances (BR#03-65)

Under circumstances beyond the control of the student or in cases where attendance has been denied by the University, the University President may authorize the refunding of fees otherwise designated as non-refundable.

1.5 Transfer of Admissions Binder Fees and Re-enrollment Binder Fees to other Public Institutions of Higher Education in Connecticut (BR#73-32, BR#73-45)

The Board of Trustees authorizes the transfer of the Admissions Binder and Re-enrollment Binder Fees (University Fee) from the Fees Fund to any other public institution of higher education in Connecticut in which the student enrolls, provided such enrollment occurs not later than sixty days after the beginning of the academic term for which the student deposited the Binder. The

Presidents and the Chancellor of the Connecticut State University shall establish uniform procedures for processing the transfer of the Binder Fees to other public institutions of higher education in Connecticut.

1.6 Course Fees and Other Charges for Programs Operated in Conjunction with the International Affairs Center of Central Connecticut State University (BR#90-36)

Programs operated in conjunction with the International Affairs Center at Central Connecticut State University shall impose student fees and charges according to the following guidelines:

(1) Part-time students who are U.S. residents shall be charged course fees for courses for credit at the established Central Connecticut State University Extension Course Fee rate.

(2) Part-time students who are residents of countries other than the U.S. shall be charged course fees for courses for credit which bear the same ratio to established Central

Connecticut State University Extension Course Fees as the full-time undergraduate tuition for out-of-state students bears to the full-time undergraduate tuition for in-state students, and

(3) Full-time Connecticut State University students who have paid full-time tuition and fees will not be charged additional fees for standard instruction programs even if these occur abroad, except that

(4) All students shall pay on a full cost-recovery basis for transportation and on-site expenses abroad for such things as insurance, room and board social activities, cultural activities, experiential learning activities, and other activities not normally included in standard instructional programs, and

(5) All students may be required to pay an administrative service charge in an amount up to ten percent of the charges for transportation and on-site expenses abroad as outlined in paragraph (4), above.

1.7 Establishment of Uniform Fees for the Conducting of Seminars, Institutes and Workshops (BR 84-56)

Effective September 1, 1984 charges shall be made as follows for seminars, institutes and workshops conducted on Connecticut State University campuses for for-profit firms or other non-University related organizations:

1. There shall be a charge of fifty dollars ($50.00) per hour for instructional or administrative faculty services required to develop the program for the firm or organization.

2. There shall be a charge to cover the direct costs of the seminar, institute or workshop(meals, housing, speakers, equipment rentals, supplies, overtime,etc.).

3. Overhead/administrative costs shall be charged in the amount of fifty percent (50%) of the total of development and direct costs.

4. There shall be a minimum charge of five hundred dollars ($500.00).

The Connecticut State University campuses shall conduct such activities as part of their Educational Extension programs with all receipts to be deposited to the Educational Extension Fund and all disbursements to be made from such fund to vendors and to other campus funds from which costs have been met. Complete records shall be kept of all costs chargeable to each seminar, institute or workshop conducted.

1.8 Family Counseling Clinic Fees at SCSU (BR#79-95)

Income from the fees charged users of the Family Counseling Clinic at Southern Connecticut State University are to be deposited in University accounts and used for the support of the Clinic or for other University purposes.

1.9 Center for Communication Disorders at SCSU (BR#84-7)

Payments received for fees charged users of the Center for Communication Disorders at Southern Connecticut State University are to be deposited in a separate University Operating Fund special identification account. Annual expenditures from said account for the Center for Communication Disorders shall not exceed the total of funds available in the account from current and prior year for collections.

1.10 Refund of Comprehensive Cooperative Education Fee at Central Connecticut State University (BR#85-67)

Effective May 3, 1985, the Board of Trustees refund policy for the Comprehensive Cooperative Education Fee shall be that established for tuition and other fees with reference to days or weeks of classes applying to days or weeks of work in the case of students who are on work periods.

This policy shall apply only to students registered in the Comprehensive Cooperative Education Plan at Central Connecticut State University who have completed formal application for withdrawal from the Plan.

1.11 Fee for Participation in the National Student Exchange Program (BR#82-5)

Eastern Connecticut State University or any of the other State Universities, may charge a fee not to exceed thirty dollars per year to any student accepted for participation in the National Student Exchange Program, the proceeds of such fee to be supplemented by voluntary contributions from non-state sources for the purpose of meeting the administrative costs of said program.

1.12 Fee for Accessing OnlineCSU Courses beyond the Normal End of Semester (BR#99-50)

In the course of the pilot year, it was found that if an OnlineCSU student was unable to complete a course within the normal semester timeframe, they received a grade of "incomplete." In order to complete the course and receive a final grade, it is necessary for the student to access the course beyond the normal end of the semester.

OnlineCSU students are currently charged an Online Fee when they register for a course, which is meant to partially defray the cost of online access during the semester, however there is additional cost to CSU to provide online access to an OnlineCSU student beyond the end of the semester.

An additional $25 fee shall be charged to any OnlineCSU student receiving a grade of "Incomplete" who desires to gain access to a course after the normal close of the semester in order to complete the course.

2. TUITION AND FEE WAIVERS

2.1 Tuition and Fee Waiver Authorizations (BR#98-10)

Tuition waivers are prescribed by statute; fee waivers are authorized by the Board of Trustees.

A. Tuition Waivers Authorized Under the Provisions of Sec. 10a-99(D), CGS

1. Veteran

- For any veteran who having served in time of war, as defined in Subsection (a) of Section 27-103 of the CGS, or who served in either a combat or combat support role in the invasion of Grenada, October 25, 1983, to December 15, 1983, the invasion of Panama, December 20, 1989, to January 31, 1990, or the peace-keeping mission in Lebanon, September 29, 1982, to March 30, 1984, who has been accepted for admission and is a resident of Connecticut at the time he is accepted for admission to such institution,

2. Dependent Child of MIA/POW

- For any dependent child of a person whom the armed forces of the United States has declared to be missing in action or to have been a prisoner of war while serving in such armed forces after January 1, 1960, which child has been accepted for admission to such institution and is a resident of Connecticut at the time he is accepted for admission to such institution,

3. Senior Citizen (62 or older)

- For any resident of Connecticut sixty-two years of age or older who has been accepted for admission to such institution, provided such person is enrolled in a degree-granting program, or, provided, at the end of the regular registration period, there are enrolled in the course a sufficient number of students other than those persons eligible for waivers pursuant to this subdivision to offer the course in which such person intends to enroll and there is space available in such course after accommodating all such students,

4. Connecticut Police Academy

- For any student attending the Connecticut Police Academy who is enrolled in a law enforcement program at said academy offered in coordination with the university which accredits courses taken in such program,

5. Army/Air National Guard

- For any active member of the Connecticut Army or Air National Guard who (A) is a resident of Connecticut, (B) has been certified by the adjutant general or his designee as a member in good standing of the guard, and (C) is enrolled or accepted for admission to such institution on a full-time or part-time basis in an undergraduate degree-granting program, and

6. Dependent Child of Police Officer/Fire Fighter (Killed in line of duty)

- For any dependent child of a police officer, as defined in Section 7-294(a), or fire fighter, as defined in Section 7-323(j), killed in the line of duty. If any person who receives a tuition waiver in accordance with the provisions of this subsection also receives educational reimbursement from an employer, such waiver shall be reduced by the amount of such educational reimbursement. Veterans described in subdivision (5) of this subsection shall be given the same status as students not receiving tuition waivers in registration for courses at Connecticut state universities."

B. Other Tuition Waivers, Remissions, and Grants Authorized Under the Provisions of Section 10a-99(E), CGS

The "board shall set aside from its anticipated tuition revenue, an amount not less than that required by the board of governors' tuition policy established under subdivision (3) of subsection (a) of section 10a-6. Such funds shall be used to provide … grants for educational expenses and student employment for any undergraduate or graduate student who is enrolled as a full or part-time matriculated student in a degree-granting program, or enrolled in a precollege remedial program, and who demonstrates substantial financial need. Said board may also set aside from its anticipated tuition revenue an additional amount equal to one percent of said tuition revenue for financial assistance for students who would not otherwise be eligible for financial assistance but who do have a financial need as determined by the university in accordance with this subsection. In determining such financial need, the university shall exclude the value of equity in the principal residence of the student's parents or legal guardians, or in the student's principal residence if the student is not considered to be a dependent of his parents or legal guardians and shall assess the earnings of a dependent student at the rate of thirty percent...".

C. Authorized Fee Waivers

1. Veteran

- A fifty (50%) percent course fee waiver is authorized for any veteran without regard to his/her residence at the time of his/her service in the armed forces having served in time of war, as defined in Subsection (a) of Section 27-103 of the CGS, or who served in either a combat or combat support role in the invasion of Grenada, October 25, 1983, to December 15, 1983, the invasion of Panama, December 20, 1989, to January 31, 1990, or the peace-keeping mission in Lebanon, September 29, 1982, to March 30, 1984, who has been accepted for admission and is a resident of Connecticut,

2. Dependent Child of MIA/POW

- A waiver of the course fee is authorized for any dependent child of a person whom the armed forces of the United States has declared to be missing in action or to have been a prisoner of war while serving in such armed forces after January 1, 1960, which child has been accepted for admission to such institution and is a resident of Connecticut,

3. Senior Citizen (62 or older - part-time)

- A full waiver of the course fee is authorized for any Connecticut resident sixty-two years or older providing that at the end of the regular registration period there is space available in the course(s) in which they intend to enroll,

4. Senior Citizen (62 or older - full-time)

- A waiver of the University Fee is authorized for any Connecticut resident sixty-two years or older who is enrolled in a degree-granting program pursuant to the provisions of Section 10a-99 of the CGS,

5. Federal Internship Program

- A waiver of all fees except for tuition and the cost of student accident and sickness insurance for one semester is authorized for any Public Policy and Government major who participates in the Federal Internship Program in Washington, DC on a full-time basis and not able to avail themselves of services normally provided while on campus,

6. Part-time International Student

- A waiver of course fees, the registration fee, and room and board for one semester, is authorized if approved by the university for any part-time international student whose home university has, in the judgment of the university president, provided services or waived fees of corresponding value for students and/or faculty of the Connecticut State University System. The university president will report annually by fiscal year the number of waivers, dollar amount, and justification for the waivers by July 15 to the Chancellor of the Connecticut State University System,

7. Connecticut High School Student

(enrolled in a university course)

(A) The president may waive all fees or may impose the registration fee at his/her discretion for any student from a Connecticut high school which has a

specific agreement

with a university within the Connecticut State University System for enrollment in up to two courses per semester for university credits on a space-available basis. (B

)

Academically qualified students

not covered by an agreement

between their school and a university may enroll in up to two courses per semester or summer session for university credits and will be charged the regular course and registration fee. (C) A waiver of the course fee is authorized for academically qualified students enrolled in up to two courses per semester for university credit in those cases in which an academic department of a university authorizes a high school faculty member(s) to teach those university courses at a high school under the department's supervision.

All students in these three categories will pay the transcript fee when ordering a transcript.

8. Resident Assistant

- The university is authorized to waive room and board for any Resident Assistant.

9. Full-time Student

Attending Another Connecticut Public Higher Education

Institution

- Any matriculated full-time student enrolled at a public institution of higher education in Connecticut who has paid tuition at his or her college or university will be admitted on a space available basis without further charge to any course offered by a university within the Connecticut State University System provided the course is not offered at the student's college or university and the student's admission to such course(s) is recommended by the president or appropriate academic officer from his/her college or university. No student will be permitted to carry more than two courses in any semester without consent of the president of the host campus.

10. Cross-registration Program of the Hartford Consortium of Higher Education -

A full-time undergraduate student enrolled at a member institution of the Consortium who has paid full-time tuition and fees at his/her institution may be permitted to enroll at Central Connecticut State University for up to two courses each semester for which she/he has the appropriate prerequisite qualifications without the payment of course fees or the registration fee.

Student registration is contingent upon the fact that the course (s) is not available at

his/her home institution, is on a space available basis, and that Central Connecticut State University students are afforded the same privilege. Lab fees or other special fees (e.g., private music lessons) are not waived under the provisions of this resolution.

11. Application Fee (Financially Needy)

- A waiver of the admissions application fee is authorized for any financially needy student, who (A) has taken the SAT I test using the SAT Fee Waiver; or (B) is a participant in CONNTAC-EOC or an equally recognized educational entity; or (C) is a participant CSU-sanctioned special access program such as CONNCAP or Upward Bound; or (D) in the opinion of the university president or designee has special circumstances.

2.2 Waiver of Fees for Graduate Interns (BR#92-115)

Interns who are full-time graduate students:

A graduate intern who is enrolled as a full-time student shall pay full-time tuition and, in addition, a University General Fee sufficient to defray the cost of student accident and health insurance. The balance of the University General Fee and all other fees imposed by the Trustees are waived.

Interns who are part-time graduate students:

A graduate intern who is enrolled as a part-time graduate student shall be in the Extension Program and shall have a waiver of all fees, including Summer Session and Winter Session fees, up to a maximum of 18 credit hours per year, provided the courses for which the intern is enrolled are required for the completion of a degree.

2.3 Waiver of Fees for Graduate Assistants (BR#97-53)

Graduate assistantships shall be awarded only to matriculated graduate students. Graduate students awarded full assistantships shall pay full-time tuition; graduate students awarded half assistantships and enrolled for nine semester hours or more shall pay full-time tuition; those enrolled for less than nine hours shall pay appropriate registration and course fees for part-time students.

The following fees shall also be waived for graduate assistants:

State University Fee

University General Fee

(except for that portion attributable to student accident insurance)

Student Activity Fee

2.4 Waiver of Fees for OnlineCSU Courses (BR#01-82)

Authorized Fee Waivers for Online Courses

1. Veteran

- A fifty percent (50%) course fee waiver is authorized for any veteran without regard to his/her residence at the time of his/her service in the armed forces having served in time of war, as defined in Subsection (a) of Section 27-103 of the CGS, who has been accepted for admission and is a resident of Connecticut.

2. Dependent Child of MIA/POW

- A full waiver of the course fee is authorized for any dependent child of a person whom the armed forces of the United States has declared to be missing in action or to have been a prisoner of war while serving in such armed forces after January 1, 1960, which child has been accepted for admission to such institution and is a resident of Connecticut.

3. Senior Citizen (62 or older - part-time)

- A twenty-five percent (25%) course fee waiver is authorized for any Connecticut resident sixty-two years of age or older.

4. Full-time Connecticut State University Student Attending Another Connecticut State University Campus

- Any matriculated full-time student enrolled at a campus of the Connecticut State University System who has paid tuition at his or her university will be admitted on a space available basis without further charge other than a per-course On-line Fee to any course offered by another university within the Connecticut State University System through Online CSU, provided the student's admission to such course(s) is recommended by the president or appropriate academic officer from his/her university. No student will be permitted to carry more than two non-home-campus courses in any semester without consent of the president of the home campus.

2.5 Waiver of Graduate Continuous Enrollment Fee (BR#2000-2)

There are currently no provisions authorizing a waiver of the Graduate Continuous Enrollment Fee, even though there are circumstances where a waiver would be appropriate.

The waiver of the Graduate Continuous Enrollment Fee is authorized if A) the student has medical documentation supporting the waiver request; B) the course the student was enrolled in has been cancelled; or C) in the opinion of the University President or designee, the student has special circumstances warranting a waiver.

3. GRANTS /FINANCIAL AID

3.1 The Connecticut State University Grant Program (Tuition Fund Set Aside Program for Students with Financial and Employment Needs) (BR#2000-53)

Connecticut State University grant funds shall be used to provide tuition waivers, tuition remissions, grants for educational expenses, and student employment for any undergraduate or graduate student who is enrolled as a full or part-time matriculated student in a degree-granting program, or enrolled in a precollege remedial program, and who demonstrates substantial financial need.

Such fund may be used to meet the Federal College Work-Study, Supplemental Educational Opportunity Grants, and Perkins loan match requirements.

Under the provisions of the distribution methodology approved by the Board on June 9, 2000, each CSU institution will manage its own grant program and must comply with Connecticut General Statutes 10a-99(e)

and Department of Higher Education policy with regard to the Tuition Set-Aside Program for Students with Financial and Employment Needs. (See Section III-Finance, 4.1).

4. DISTRIBUTION AND USE OF FUNDS

4.1 General Fund and Tuition Fund

Annually the Trustees shall approve the Operating Budget Request. (General Fund and Tuition Fund).

Annually the Trustees shall approve the division of the General Fund Appropriations and Tuition Fund and Bond Fund among the Connecticut State University System Office and each of the campuses.

4.1.1 Tuition and General Fund Distribution Methodology (BR#2000-53)

Effective as of July 1, 2000, tuition and the general fund appropriation shall be distributed on the basis of the principles described below :

General Fund

Each institution will be provided with a base cost block grant of $2.4 million plus fringe to cover certain fixed costs of operations (institutional support and facilities support).

Each institution will be provided with a variable cost block grant based on the sum of the prior year's ending full-time-equivalent of full-time students enrolled. These enrollment numbers will be based on the average of fall and spring third-week enrollment figures.

A portion of the state appropriation will be retained for system office operations, related activities, and other priorities of the Board of Trustees. These amounts will be established annually as a part of the Spending Plan process, and assessed equally across the four universities. The System Office will internally exchange General Fund dollars for operating fund dollars in order to ensure that all General Fund current services dollars are spent on Personal Services.

Tuition and Extension Fee Freeze amounts received as state appropriation will not be included in the General Fund block grant distributed to the universities. Instead, these funds will be distributed as follows:

Tuition Fee Freeze dollars will be distributed proportionally based on the prior year ending tuition net of waivers.

Extension Fee Freeze dollars will be distributed proportionally based on the prior years ending part-time credit hours per university.

Tuition

Each institution will retain all tuition funds collected from its students.

Each institution will be assessed a portion of its tuition receipts to support priorities of the Board of Trustees. The Trustees' priority portion will be a fixed amount of $1,600,000 per year; $600,000 will be assessed proportionally based on prior year ending tuition net of waivers; $1,000,000 will be assessed equally across the four universities. The Board of Trustees may assess the universities additional amounts for other Board priorities as they see fit.

Each institution must comply with policies and statutory requirements of CSU grants.

Supplemental funding from Systemwide reserves will be provided to those universities that will be receiving less General Fund dollars than they would have received under the prior methodology, of $375,000 each in FY2000-01 and $125,000 in FY2001-02, to enable the universities to take the strategic actions necessary to address the decreased funding.

4.1.2 Reserved for Future Use

4.2 Spending Plans and Expenditure Caps for Connecticut State University Management & Confidential Professional Personnel and SUOAF-AFSCME Administrators (BR#92-31)

The Board of Trustees determined that full authority to establish and refill positions be placed at the campus level.

Each university and the System Office shall submit for Board of Trustees review, comment and approval a spending plan that presents a summary of projected expenditures and full-time positions by major fund source and WICHE program.

Each president shall ensure adherence to an approved spending plan, including compliance with salary increase guidelines for Management and Confidential Professional personnel within prescribed salary ranges; and expenditure control within the percentage caps established for SUOAF-AFSCME, and Management and Confidential Professional personnel categories.

The authorized levels of spending for each university and the System Office can be changed only upon approval by the CSU Chancellor, except for the System Office which must be approved by the Board Chairman.

Each university and the System Office will submit a progress report on their spending plans to the Board in February of each year.

4.3 Fund Balance Guidelines (BR #01-02)

Operating Fund

The operating fund from a funds accounting perspective is known as the current fund, and accounts for those economic resources which are expendable for carrying out the primary purpose or general operation of the university: instruction, research, and public service. The current fund consists of two subgroups - unrestricted current funds and restricted current funds.

Current unrestricted funds

are resources received by a university that have no limitations or stipulations placed on their use by external agencies or donors. These funds are often deemed the most desirable resources for an institution, since they offer the widest range of flexibility concerning how monies can be spent. Tuition, fees, and legislative appropriations are typical examples of revenue sources received as unrestricted current funds.

Current restricted funds

are resources provided to a university that have externally established limitations or stipulations placed on their use. Such restriction can be broad or very specific.

Designated funds

result from internal designations placed on resources by the governing board or institutional management and constitute an allocation of current unrestricted funds. These designations can change at any time. Any unrestricted resources designated to specific fund groups (plant, loan, or quasi-endowment) are included in such fund groups by a transfer, which can be either mandatory or non-mandatory, depending on the circumstances.

Within the Connecticut State University System, the Board of Trustees, the Chancellor, and the university presidents or their designees are authorized to designate funds for certain purposes such as major expenditures that may require more funds than would be available for the specific purpose in a single year or for a future project. Funds so designated will be accounted for in a specific account/fund within the accounting system. Items e) and f) shown below must be designated each year.

Current fund balances must be sufficient to:

a) finance open commitments including multi-year projects not structured on a fiscal year basis, such as implementation of large information systems;

b) provide for major expenditures that may require more funds than would be available for the specific purpose in a single year or for a future project;

c) maintain an unrestricted fund balance without deduction for the reserve for accrued compensated absences but including the impact of all assets due from the State of Connecticut and all liabilities due to the State of Connecticut ("adjusted unrestricted fund balance") of no less than five (5) percent of the university's total budgeted

educational and general expenditures and auxiliary services

expenditures

for the current fiscal year within the current fund in order to provide financial stability in the event of unfavorable economic conditions. However, an adjusted unrestricted fund balance of above ten (10) percent of the university's total budgeted educational and general expenditures and auxiliary services expenditures is not encouraged, since funds greatly exceeding minimum fund balance guidelines should be prudently used for ongoing educational purposes. Should a university's adjusted unrestricted fund balance fall below the five (5) percent level, the university president will begin a process in conjunction with the Chancellor and the Board to develop an action plan to restore the contingency fund balance to the designated level within a reasonable time;

d) maintain a systemwide unrestricted fund balance without deduction for the reserve for accrued compensated absences but including the impact of all assets due from the State of Connecticut and all liabilities due to the State of Connecticut ("adjusted unrestricted fund balance") of no less then three (3) percent of the system's total budgeted

educational

and general expenditures

of the current fiscal year at the system level in order to respond to unforeseen economic circumstances within the system. Should the contingency fund fall below this level, the Chancellor will begin a process in conjunction with the Board to develop an action plan to restore the adjusted fund balance to the designated level within a reasonable time.

e) maintain a refurbishing and equipment replacement/acquisition fund by designating not less than one (1) percent nor more than five (5) percent of

housing and food

service fee revenues

annually for the purpose of meeting the annual refurbishing and equipment replacement and acquisition requirements of these activities. These designated funds should be transferred to the plant fund.

f) maintain a telecommunications system equipment replacement fund to provide for on-going telecommunication equipment replacement and upgrade. Three hundred thousand ($300,000) dollars will be transferred annually from the revenues of the telecommunication system operation to this fund.

Plant Fund

Plant fund purposes consist of the following: plant construction or acquisition; payment of interest and principal on plant-related debt; and renewal and replacement of facilities (including maintenance of plant). Funds received from outside providers for capital projects may not be used for other purposes unless approved by the provider.

1. Debt Service

Fund balances maintained in the plant fund for debt service are transferred to this account from the current fund to meet statutory requirements to pay for campus self-supporting construction projects. Interest earned on these funds is unrestricted, but is designated for debt service purposes in order to minimize student fee charges.

2. Transfer of Unrestricted Funds into the Plant Fund

Universities and the System Office may transfer unrestricted current operating funds into the plant fund. Other unrestricted funds transferred to the plant fund for a specific future project may be made available to fund other plant fund needs depending upon the status of the project for which they were designated. Annually, each university and the System Office is to provide to the Board of Trustees a report listing the designated purpose(s) and amount(s) of all unrestricted current operating funds transferred into the plant fund in that year. This report is to be provided to the Finance and Administration Committee at its last meeting of the calendar year.

Other Funds

Unrestricted, self-supporting funds, such as those resulting from entrepreneurial activities or university self-supporting units, may also have unrestricted fund balances. Fund balances for these types of activities will vary depending upon the scope of the activity and will remain with the activity or unit during its lifetime. Should an activity find its fiscal viability threatened, the university president will make a determination as to the continued existence of the activity.

Unrestricted revenues of other funds such as the endowment fund group, loan fund group, annuity/life income fund group and the research fund, if realized, may be designated for certain purposes by the appropriate authority(s).

Use of Fund Balances

Any use of fund balances of $250,000 or greater for plant purposes, whether or not the funds being used are from the plant fund, must be approved by the Board of Trustees. Ordinarily this approval will take place at a regularly scheduled meeting of the Board of Trustees; however, in urgent cases, a vote of the Executive Committee, acting on behalf of the Board as authorized by Article III, Section 1 of the bylaws of the Board of Trustees for the Connecticut State University System, may be substituted.

4.3.1 Use of CCSU, SCSU Reserves for Banner Implementation (BR#2000-1)

The Connecticut State University System (CSU) decided in Fiscal Year 1996 to upgrade its administrative software, due to the fact that its existing systems ran on outdated hardware, did not take advantage of new technology, required continued labor-intensive modifications to meet basic needs, and were in certain cases not Year 2000 compliant. The SCT Banner 2000 software product was chosen by an evaluation team as being the best fit for the CSU, since other software products on the market at the time were either in transition to newer technology or were not completely developed. Implementation of Banner 2000 began in FY1997-98, and

Funding for the implementation has been obtained both from the State Department of Information Technology as well as from CSU bond and operating funds, however additional funding was needed to complete the implementation by FY2001-02, as scheduled. The remaining implementation costs for the Banner 2000 system will be provided from the unrestricted reserves of Central Connecticut State University (CCSU) and Southern Connecticut State University (SCSU). Repayment of these reserves will take place as specified in the following Agreement for Repayment of Reserves Borrowed for Purposes of Banner Implementation (the "Agreement").

Until such time as any reserve balances of CCSU and SCSU borrowed for the purposes of Banner implementation are repaid as specified in the Agreement, CCSU and SCSU are exempt from the undesignated current fund balance requirement of Board Resolution #97-59, Fund Balance Guidelines.

AGREEMENT FOR REPAYMENT OF RESERVES BORROWED FOR PURPOSES OF BANNER IMPLEMENTATION

� Once per quarter, CCSU and SCSU will each be billed for 22.7% of Systemwide Banner expenses incurred (which is defined as all Banner implementation expenses except campus Banner implementation expenses). CCSU and SCSU will also fund their own campus Banner implementation costs. The remainder of Banner expenses, including campus Banner expenses for ECSU and WCSU, will be borrowed equally from CCSU and SCSU's reserves. All borrowing will be administered by the System Office.

� Funds will only be borrowed as needed. Each request for Banner funds will be from the CSU Chancellor to the Presidents of CCSU and SCSU, and shall be accompanied by full documentation to support the request. The Systemwide Banner Project Manager will review and approve all Banner expenditures, including campus Banner expenditures. Requests for funds will be made at the beginning of each fiscal year, to avoid many small transfers and thus reduce the administrative burden to the campuses. Supplemental requests during the fiscal year will be kept to a minimum. Requested funds will be transferred from CCSU and SCSU's unrestricted reserves into the Systemwide unrestricted reserves as designated funds, and held there temporarily until expended. The transaction to accomplish the transfer of funds will be provided to all universities by the System Office.

� All borrowings shall be repaid with interest, calculated and compounded as is done in STIF. The interest shall be at the STIF rate, and shall be calculated daily and compounded monthly based on the daily STIF rate appearing in the State Treasurer's web site.

� Funds shall be repaid on a quarterly basis, beginning in the quarter following the lending of funds. The repayment shall take place as part of the quarterly tuition transfer. Funds shall be repaid by all four universities equally out of the Trustees' Goal Achievement Set-Aside Funds, at a rate of $62,500 per quarter. The System Office's share of the repayment shall be $25,000 per quarter. The repayment shall encompass principal and interest. CCSU and SCSU will also receive a credit of $62,500 per quarter as repayment for the Banner expenses that they have already paid from their own reserves (see first bullet above). The proper accounting entries will be provided to the campuses from the System Office.

� All borrowings will take place from undesignated reserves.

� Any interest earned on the borrowings held temporarily in the Systemwide unrestricted reserves as designated funds until expended will be used to reduce the principal of the borrowings. No interest earned on the borrowings will be retained by the System Office.

� Statements showing the amount of reserves lent, the amount of interest earned, the amount of repayment made by each university and the System Office, and the balance to be repaid, shall be produced by the System Office and sent to each university quarterly.

4.4 Authority to Initiate Requests for Transfers Between Appropriations (BR#85-90)

The Chancellor of the Connecticut State University is authorized to initiate requests to the Finance Advisory Committee of the State of Connecticut for transfers between appropriations.

4.5 Authority to Transfer Funds and Positions (BR#85-90)

The Chancellor of the Connecticut State University shall make transfers of positions and funds among the campuses and the Connecticut State University System Office that will, in his/her judgment, provide the best management and operation of the Connecticut State University and the Chancellor of the Connecticut State University shall report such transfers to the Trustees' Finance, Administration and Development Committee.

4.6 Institutional Welfare Funds (BR# 94-75)

Institutional Welfare Funds shall be maintained solely for the benefit of students through revenue derived from such sources as: fund raising activities for the benefit of students, endowment funds designated for student scholarships, student scholarship deposits, other donations or bequests made on behalf of students, unclaimed student funds, excess cash from student activity funds, student loan repayments, other miscellaneous revenues such as vending machine revenues and parking fine revenues, and interest on such funds.

Funds for other institutional purposes shall not be deposited to or accounted for within the Welfare Fund.

Institutional Welfare Fund disbursements shall be limited to: student scholarships, student emergency loans, grants to students for purposes designated by the university president or designee, other activities that benefit the general student body as prescribed by the university president or designee, exchange checks for students, and exchange checks on behalf of students.

Accounting for such funds shall be in accordance with procedures prescribed by the State Comptroller. Financial statements—revenues and expenditures, balance sheet and statement of changes in fund balance—shall be prepared quarterly and provided to the university president and other appropriate campus personnel with a copy provided to the Director of Internal Audit not later than the 20th of the month following the reporting period. Additionally, a specific accounting for the university's Institutional Welfare Fund shall be included in the institution's annual financial statements.

4.7 Policy Concerning Disposition of Assets of Inactive Campus Organizations (BR# 86-61)

The policy of the Board of Trustees for the Connecticut State University concerning the disposition of assets of inactive student organizations whose records have been maintained within those of a Student Government Sponsored Activity Fund or those of a Student Organization Activity Fund shall be as follows:

1. It shall be the responsibility of the President to determine when a class or a student club, or organization has become inactive.

2. Class organizations shall designate a beneficiary by the end of the first semester of the senior year. This designation should be filed with the President or the President's designee with a copy to the Student Senate.

3. The assets of each class organization (i.e., the Class of 1985, Class of 1986, etc.) which remain after all bills for class activities have been paid and the class has been declared inactive will be disposed of in the following manner:

a) Unexpended Funds which were originally received from the Student Government shall revert to the Student Government.

b) Unexpended funds which were raised from money-making endeavors for specific purposes such as charitable donations, gifts to the campus, etc., shall be applied to the intended purpose. If this is not practical, the funds shall be disposed of as provided in paragraph "c."

c) All remaining assets not disposed of under the terms of paragraphs "a" and "b" above shall go to the beneficiary designated by the class.

4. The assets of a student club or organization which remain after all bills of the club or organization have been paid and the club or organization has been declared inactive shall be disposed of as follows:

a) Unexpended funds attributable to Student Government allocations and/or membership fees shall revert to the Student Government.

b) All remaining assets not disposed of under the terms of paragraph "a" shall be disposed of as follows:

1. If a written designation of a beneficiary has been filed with the President, or designee, and Student Senate and if the beneficiary is among the following: the Student Government, other officially recognized clubs or organizations, and the campus alumni association, the remaining assets shall go to said beneficiary.

2. If no beneficiary has been designated, all remaining assets revert to the Student Government.

4.8 Funding of the Costs of Student Union Programs (BR#81-88)

Student Union Programs shall be financed with funds allocated by appropriate student government organizations from the resources of the Student Activity Fund.

4.9 Use and Depositing of Vending Machine Income (BR#91-120)

For the purposes of this policy, vending machines are defined as, but not necessarily limited to, laundry washing machines, clothes dryers, candy and gum machines, cigarette machines, soft drink machines, skill game machines, food dispensing machines, pay telephones and photo-copying machines.

All vending machine income received by each University will be deposited and used as follows:

a) Profit from vending machines located in student residence halls and apartments, except that from pay telephones which will be deposited in the General Fund, will be deposited in the Student Activity Fund and used for purposes as recommended by a committee representing resident students and approved by the University President (or his designee). In cases where food vending machines by contractual arrangement are under the control of the food services vendor, income which accrues to the University from such food vending machines shall be treated in the same manner as income from other types of vending machines.

b) Profit from vending machines located in student centers, except that from pay telephones which will be deposited in the General Fund, will be deposited in the Student Activity Fund and will be used for student center purposes as recommended by a student center governing organization and approved by the University President (or his designee). In cases where food vending machines by contractual arrangement are under the control of the food services vendor, income which accrues to the University from such food vending machines shall be treated in the same manner as income from other types of vending machines.

c) Profit from vending machines located in all other campus buildings, except that from pay telephones which will be deposited in the General Fund, will be deposited in the Institutional General Welfare Fund and will be distributed as scholarships or grants as recommended to the University President by the Office of Financial Aid.

4.10 The Disposition of Library Fines (BR#85-129)

Section 10a-89a of the General Statutes, as amended by Public Act No. 85-282, mandates that fines collected by any of the libraries of the Connecticut State University shall be deposited to the University's Auxiliary Services Fund. Therefore, effective July 1, 1985, all fines collected by libraries of the Connecticut State University shall be deposited to the Auxiliary Services Accounts of the campuses on which the collections are made to be used for appropriate library purposes.

4.11 Use of Funds Resulting from Fines for Violation of Traffic and Parking Regulations (BR#04-09)

Traffic and parking fines, less an amount not to exceed the cost of enforcing traffic and parking regulations, shall be deposited in the institutional operating account of each university, to be used for scholarships only.

5. CAPITAL PROJECTS & FACILITIES

5.1 Policies and Procedures Relating to Capital Projects (BR#83-111)

The following guidelines for the handling of capital projects are established within the Connecticut State University in order to establish clear lines of reporting and to fix responsibilities.

l. The authorization to accept as completed a capital project from the Department of Public Works, Construction Section, costing one million dollars or more shall be a responsibility of the Chancellor of the Connecticut State University or the Chancellor's designee.

2. All requests for capital projects will be submitted by the campuses to the Chief Financial Officer. They will not be submitted directly to the Department of Public Works. Such requests shall be signed by the President or the President's designee.

3. All correspondence concerning capital projects shall be addressed to the Chief Financial Officer, except in cases that the President or the President's designee consider emergencies. In emergencies, the President or the President's designee shall contact the Department of Public Works directly asking for assistance. Having done this, the President or the President's designee shall inform the Chief Financial Officer of the problem and the action being taken to solve it. Once the emergency situation has been brought under control, the procedures established by these guidelines shall be followed.

4. The President shall designate a person (hereafter referred to as Campus Planning Coordinator for Capital Projects) to plan, initiate, direct and monitor capital projects. The persons so designated shall be responsible to maintain a liaison with the Chief Financial Officer and the Department of Public Works.

5. The Campus Planning Coordinator shall be responsible for maintaining accurate records of all programmatic changes and, prior to initiating such changes with the Department of Public Works, shall obtain a clearance from the Chief Financial Officer or the Executive Officer's designee.

6. In matters relating to capital projects, the Chief Financial Officer or the Chief Financial Officer's designee shall maintain a liaison with the Campus Planning Coordinator, the Department of Higher Education, the Office of Policy and Management, and the Department of Public Works.

7. The Chief Financial Officer or the Executive Officer's designee shall serve as Capital Projects Coordinator for all capital projects costing one million dollars or more. The Chief Financial Officer shall work closely with each campus and shall issue such communications or directives as are needed to obtain the objectives established by the campus and approved by the Connecticut State University Chancellor or the Board of Trustees. The Capital Projects Coordinator shall represent the Connecticut State University and the campus at all meetings with architects, professional consultants and persons employed by the Department of Public Works. Campus representatives will also be present at such meetings and will be informed of communications between the Department of Administrative Services, Department of Public Works and the Capital Projects Coordinator.

5.2 Guidelines for Establishing Priorities for Capital Projects (BR#2000-64)

The Board of Trustees under its statutory authority - CGS Sec. 10a-89 (b) - shall "...(2) propose facility planning and capital expenditure budget priorities for the institutions under its jurisdiction."

The following guidelines are used to establish priorities for the proposed capital projects:

Projects to eliminate fire, health and other safety hazards, including architectural barriers for the handicapped.

Projects to instrument energy conservation measures to provide institutional savings.

Projects that are predecessors to other capital projects in the Five-Year Plan when failure to proceed in a timely manner would jeopardize the initiation and completion of other proposed projects.

Projects designed to conserve and restore existing facilities for continued use and to protect the State's capital investment.

Projects to renovate existing facilities to meet new or revised academic programs.

Projects to provide new facilities when existing facilities cannot be feasibly adapted to meet programmed needs.

Priorities for Capital Projects for FY 2004-05/2009-10; and the Capital Budget Request for General Obligation Bonds for FY 2005-06/2006-07, are set forth in Appendix D.

5.3 Environmental Classification Document (BR#91-90)

The Board of Trustees for Connecticut State University accepts the designation of sponsor agency for Connecticut State University capital project environmental assessments from the Board of Governors of Higher Education and adopts the following Common Environmental Classification Document.

Common Environmental Classification Document of Certain Connecticut State Agencies Prepared Pursuant to Section 22a-1a-4 of The Regulations of Connecticut State Agencies

I. Typical actions for which environmental impact evaluations will always be prepared:

None.

II. Typical actions whose degree of impact is indeterminate but which could have significant environmental impacts. For each of these actions, when one is proposed, an environmental assessment shall be undertaken to determine whether an environmental impact evaluation or a finding of no significant impact shall be prepared:

a. Construction of, addition to or major alteration involving a change in use of a State leased/purchased or owned facility involving 25,000 sq. ft. or more of floor space. A facility is defined as one or more concurrently planned or envisioned structures on a site, the sum total of which would equal or exceed 25,000 sq. ft. cumulative.

b. Construction of new paved roads or lane additions to existing roads at any state facility, the cost of which would equal or exceed $550,000.

c. Construction of new State lease/purchased or owned parking lots, garages or additions, thereto, which provide for a capacity of 200 vehicles or more.

d. Construction of new State-owned dams or dam changes resulting in a permanent change in water level.

e. Construction of new or expanded sewage treatment plants, hazardous waste or low level radioactive disposal facilities and coal fired hearing plants at State facilities.

f. Demolition or major alteration of any building, structure or site, listed on the State Register of Historic Places unless certification is obtained from the State Historical Commission that there will be either no significant adverse historical impact or no feasible or prudent alternative to the proposed action.

g. Any other action which may significantly affect the environment in an adverse manner. The significance of a likely consequence should be assessed by the agency in connection with its setting, its probability of occurring, its duration, its irreversibility, its controllability, its geographic scope and its magnitude.

Actions which have no environmental impact and for which environmental assessments are not required, except as noted in f. above, include repairs and renovations of state facilities, replacements of a structure's architectural features, interior construction and/or renovations, additions and/or renovations to lighting, fire alarm, heating/cooling and mechanical systems, roof repairs, chimney repairs, etc.

III. Any and all joint federal/state actions for which environmental impact documents are prepared pursuant to the National Environmental Policy Act shall be recognized as meeting CEPA Requirements provided that such environmental impact documents are circulated in accordance with CEPA regulations.

5.4 Use of University Facilities by Non-University Organizations (BR#83-9)

Public Act 81-275 provides that the Board of Trustees could make buildings and other facilities under its control available to non-University organizations for temporary uses not inconsistent with the educational purposes of the Universities.

Presidents of the Connecticut State University may permit non-University organizations to make temporary use of campus buildings and facilities for the purposes not inconsistent with the educational purposes of the Universities provided (1) that the non-University organization gives evidence of tax-exempt or non-profit status or proposes a use of University facilities which is of particular service to the University, (2) that the event is co-sponsored by a University organization with a logical relationship to the contemplated program, and (3) that the non-University organization shall be responsible for all costs incurred in connection with the event except for those costs which the President determines to be legitimate University expenses.

5.5 Policy on Naming of Facilities and Programs (BR#01-50)

The Board of Trustees has the sole authority to provide for the naming of facilities and programs and shall consider the naming of academic programs, facilities or major portions thereof or prime external spaces upon the recommendation of the university president in accordance with policy as follows.

1. PURPOSE

The purpose of this policy is to establish policies and procedures of the Board of Trustees regarding the naming of University academic programs, grounds, facilities, and buildings including major portions of buildings. The Board of Trustees has the sole authority to provide for the naming of facilities and programs.

2. SCOPE

This policy applies to the naming of present or future facilities, major areas (such as auditoriums and rooms with major public visibility) within existing or future facilities, existing facilities which have undergone major renovations, or areas on University grounds for which a naming opportunity exists. The Board also reserves the right to approve the naming of academic programs. Academic programs include colleges, schools, departments, centers, and institutes. The naming of scholarships, fellowships and professorships does not require Board approval. The establishment of endowed chairs shall follow the policy established in Board Resolution #99-46 or its successors.

3. OBJECTIVE

The goal of this policy is to enhance the ability of the institutions of the Connecticut State University System to encourage and pursue contributions in support of institutional goals. This policy specifies procedures for the solicitation and acceptance of named gifts as well as other procedures to be followed in naming facilities for individuals, families, or entities.

4. POLICY

A. A naming opportunity associated with a gift to the CSU System, a constituent institution, or an affiliated foundation, will normally receive favorable consideration only when the present value of the gift is an amount equal to or greater than 10 percent of the cost to construct or substantially renovate the facility proposed for naming.

B. A naming opportunity for a program associated with a gift to the CSU System, a constituent institution, or an affiliated foundation, will normally receive favorable consideration only when the present value of the gift is an amount equal to or greater than 200 percent of the annual operating budget of the program.

C. Gifts should comply with the policies established in Board Resolution #2000-15 or its successors. The gift may be in cash or a legally binding pledge and should be paid within five years of the naming of the facility or program. If the pledge is to be paid over a number of years, the number of years shall be divided into the pledge and the resulting amount will be due each year.

A portion of the gift may be in the form of an irrevocable trust or a contractual bequest. The Board of Trustees reserves the right to remove names from facilities and programs when the gift remains unpaid beyond the five-year limit. Should this occur, the Board may name an area of the facility or seek another appropriate naming opportunity that would be proportionate to the value of the gift received. The naming of a facility or program follows the facility or program for its life unless otherwise determined by the Board of Trustees. When a named facility is razed, the Board of Trustees may elect to retire the name or transfer it to another facility or space. When the major function of a building is moved to another facility, the Board of Trustees may elect to transfer the name with the function or retain the name with the original building.

D. Any University System institution wishing to name a facility, any campus grounds, major portions of facilities, or academic programs as identified in Section 2 of this policy

must submit a request to the Chancellor for analysis and submission to the Board's Development Committee who will thereafter submit its recommendation to the Board of Trustees.

E. In those instances in which gifts do not reach the threshold specified in sections A and B, a substantive rationale for departing from the policy must be provided to the Board's Development Committee who may recommend a departure from these policies to the Board of Trustees for good cause shown. In these exceptional cases, where facilities and academic programs are named for people, they should be named for scholars and other distinguished individuals who are preeminent in their field of endeavor and/or have contributed meaningfully to the CSU System or to any of its constituent institutions.

F. No facility or academic program identified in Section 2 of this policy will be named for individuals currently employed by the CSU System or the State of Connecticut, or currently holding public office.

G. When the person to be honored is living and a non-donor, three years must have passed since any formal association with the CSU System or employment with the State. Such affiliation includes time spent as an undergraduate, graduate, or post-graduate student; as a paid member of the faculty or staff, whether full or part time; as a paid State employee; and as a member of the Board of Trustees.

H. When the person to be honored is deceased, two years must have passed since the date of death before their name can be applied to a CSU System facility or academic program.

I. In submitting requests for naming of facilities or academic programs to the Chancellor for consideration by the Development Committee of the Board of Trustees and, if approved, by the Board of Trustees, the following information is to be submitted:

a) Institution name;

b) A detailed request, citing the facility or program in question, the proposed name, and;

c) Justification, including such relevant information as the nature and duration of the individual's affiliation with the University System or constituent institution. If the naming is a stipulation of the gift, the request must explain the proposed arrangement. If the gift is for the construction or renovation of a facility, the following information should be included:

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A timetable for project implementation;

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If the gift is for a new facility or program, the relationship of the project to the institution's long-range plans;

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Operating budget implications, and sources of funds; and

d) A copy of the gift contract and/or pledge agreement must be filed with the request for approval.

e) If there is no gift in connection with a naming opportunity, a written substantive rationale for departing from the policy should be provided.

J. Each university president shall determine the appropriate level of gift support required to name scholarships, fellowships, and professorships, and any other naming opportunities that do not require Board approval (e.g., rooms, patios). Gifts for these naming opportunities may be in cash and/or a legally binding pledge instrument.

K. No later than 90 days after the end of each fiscal year, each university president shall provide a report to the Development Committee regarding the naming of all facilities (including rooms and small areas of buildings, and minor portions of campus grounds), programs, scholarships, fellowships, professorships and any other project during the course of the fiscal year that did not require approval of the Board, together with the detail of associated gifts and contributions.

L. No later than 90 days after the end of each fiscal year, each university president shall provide the Development Committee with a schedule of naming opportunities at his university.

5. DEFINITIONS

A. "Cost to construct or substantially renovate a facility" means the total project cost. If a facility more than three years old is being named, the "cost to construct" the facility means the present value of the total project cost.

B. "Annual operating budget" means the total personal services cost for faculty and staff, as well as operating expenses.

5.6 Charles Ives Performing Arts Center (BR#77-94, BR#77-125, BR#77-133)

The Trustees approved the Charles Ives Performing Art Center on a tract of approximately forty acres on Westside campus of Western Connecticut State University. The cost of the project including buildings, roadways, and parking lots is to be funded by the Charles Ives Performing Arts Center, Inc. The Center is to be deeded to the State but is to be endowed, maintained, and operated by the Charles Ives Performing Arts Center, Inc.

5.7 Smoke Detectors in Student Residences (BR#90-99)

That every bedroom of on-campus student residences be equipped with hard-wired smoke alarms, and that such alarms be permanently wired into the electrical system of each building and to an on-campus centralized fire monitoring location.

All common areas and corridors within the residential facilities be equipped with hard-wired smoke alarms.

All capital projects for construction or renovation of student residential facilities include provision for the installation of such smoke and fire alarm system.

5.8 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series A Bond Issue) (BR#95-69)

Description of Program

The Board of Trustees for the Connecticut State University System (CSU) has requested the State of Connecticut Health and Educational Facilities Authority (CHEFA) to issue its revenue bonds pursuant to the provisions of the State of Connecticut Health and Educational Facilities Authority Act, being Chapter 187 of the General Statutes of Connecticut, as amended, including Public Act No 95-270 (the CHEFA Act) to finance all or a portion of the cost of (i) various additions and improvements to residential and other facilities of CSU and related expenses; (ii) to fund the Debt Service Reserve Fund in an amount equal to the Debt Service Reserve Fund requirement; and (iii) any other financing costs associated with the capital program.

CHEFA will submit to CSU for approval and execution in the name of and on behalf of CSU, various agreements, contracts, and other instruments, which may include, without limitation, a loan agreement, pursuant to which CSU will be obligated to make payments of the principal of, premium, if any, and interest on CHEFA's Series A revenue bonds, and will secure its repayment obligations by pledge of revenues of the University Fee and certain other charges of CSU; a tax compliance agreement pertaining to certain representations and agreements of CSU to preserve the tax exemption on CHEFA's Series A revenue bonds; a representation and indemnity agreement, pursuant to which CSU will make various representations and indemnifications in connection with the sale and issuance of CHEFA's Series A revenue bonds; a continuing disclosure agreement, pursuant to which CSU will agree to provide financial statements and other operating data to the secondary bond market; an environmental indemnity agreement, pursuant to which CSU will make various representations and indemnifications concerning environmental and related matters; an Official Statement pursuant to which CHEFA's Series A revenue bonds will be sold, and other documents and agreements requested by CHEFA which are necessary or appropriate to effectuate the financing of the capital program; and CSU will issue its note to secure its obligations under the loan agreement.

Provisions for Authorization of CSU to Borrow from CHEFA

Section 1. That the Board hereby approves the capital program substantially in the form as described in Attachment A hereto, but reserves the right, in its discretion, not to undertake any one or more of the components of the capital program, to amend the scope and details of any component of the capital program, or to add additional components to be financed by any borrowings to finance the capital program.

Section 2. That the action of the officers of CSU, in submitting an application to CHEFA in the name of and on behalf of CSU in connection with financing of the capital program, be and the same is hereby ratified and approved.

Section 3. That CSU borrow a sum not to exceed $46,000,000 from CHEFA to be used for the purpose of financing so much of the capital program, as described in Exhibit A hereto, as may be financed with proceeds of such borrowing, including but not limited to design and construction costs, equipment, materials, architect and engineering fees and other expenses related to the capital program, funding of a Debt Service Reserve Fund and paying costs of the financing; and that CSU may spend additional moneys on any component of the capital program from available funds from State General Obligation Bonds and future borrowings from CHEFA.

Section 4. That the Board hereby approves the pledge to CHEFA, in order to secure the financing, for the purposes and in accordance with the provisions of the State of Connecticut Health and Educational Facilities Authority Act and Public Act No. 95-270, of all or any part of CSU's right, title and interest in and to any revenues of the University Fee and certain other charges of CSU presently owned or hereafter acquired.

Section 5. That the Board hereby approves, as further security for the financing of the capital program, that CHEFA's Series A revenue bonds be secured by a State Special Capital Reserve Fund (SCRF) as provided for in the CHEFA Act and, in particular, Section 10a-186a of the General Statutes, as amended, including Public Act No. 95-270, to be funded with proceeds of CHEFA's Series A revenue bonds.

Section 6. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer, of CSU, for and in the name of and on behalf of CSU, to execute one or more loan agreements and notes in as many counterparts as may be necessary, said loan agreements and notes to be in such form as such officer shall approve, such approval to be conclusively evidenced by such execution.

Section 7. That the Chancellor, and in his absence, the Chief Financial Officer, of CSU are further authorized for and in the name of and on behalf of CSU, to execute and deliver, in the manner provided in Section 6 of this resolution, any and all other financing documents and written agreements, contracts, evidences of indebtedness, certifications, and other instruments to which CSU may be or become a party or which may be required to be executed and delivered in the name of any on behalf of CSU, including but not limited to the establishment of one or more accounts dedicated to make the payments required to be made to CHEFA or to secure CHEFA's Series A revenue bonds, and a pledge of revenues from the University Fee and certain other charges of CSU, all such agreements, contracts and other instruments to be in such form as such officers may approve, such approval to be conclusively evidenced by such execution.

Section 8. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer, of CSU, to approve, for and in the name of and on behalf of CSU, the use in Official Statements of CHEFA of information with respect to CSU, and to execute and deliver to CHEFA a letter for use in Official Statements of CHEFA, such letter to be in such form as such officer may approve, such approval to be conclusively evidenced by such execution.

Section 9. That the Chancellor, and in his absence the Chief Financial Officer, of CSU, is further hereby authorized, for and in the name of and on behalf of CSU, to approve or to execute, as appropriate, any or all instruments in connection with CHEFA's Series A revenue bonds to be issued for the purposes herein approved; and any Trust Indenture between CHEFA and the Trustee to be selected by CHEFA, and any other agreement, instrument or document necessary or useful to consummate the financing of the capital program through CHEFA; and to cooperate with CHEFA in the issuance and sale of CHEFA's Series A revenue bonds.

Section 10. It is the intention of the Board by this resolution to authorize the officers of CSU hereinbefore named without further action by the Board, to approve all of the terms of CHEFA's Series A revenue bonds, the terms of the loan from CHEFA, including date, amount, interest rates, interest periods, maturities and financial and other covenants.

Section 11. The officers of CSU are, and each of them hereby is, authorized and directed to perform and take such other actions as may be desirable, necessary, proper or convenient to accomplish the intent and purposes expressed herein, and the performance thereof by such officer shall be conclusive as to the approval by such officer of the terms thereof.

Section 12. CSU hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that project costs may be paid from temporary advances of available funds and that CSU reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for financing the capital program; and no funds from sources other than the reimbursement bond issue are or are reasonably expected to be reserved, allocated on a long term basis, or otherwise set aside by CSU pursuant to CSU's budget or financial policies to pay the bond-financed portion of the capital program, except as set forth in Exhibit A (Refer to Appendix D1 for Series A Exhibit).

5.8.1 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series B Bond Issue) (BR#97-2)

Description of Program

The Board of Trustees for the Connecticut State University System (CSU) has requested the State of Connecticut Health and Educational Facilities Authority (CHEFA) to issue its revenue bonds pursuant to the provisions of the State of Connecticut Health and Educational Facilities Authority Act, being Chapter 187 of the General Statutes of Connecticut, as amended, including Public Act No 95-270 (the CHEFA Act) to finance all or a portion of the cost of (i) various additions and improvements to residential and other facilities of CSU and related expenses; (ii) to fund the Debt Service Reserve Fund in an amount equal to the Debt Service Reserve Fund requirement; and (iii) any other financing costs associated with the capital program.

CHEFA will submit to CSU for approval and execution in the name of and on behalf of CSU, various agreements, contracts, and other instruments, which may include, without limitation, a loan agreement, pursuant to which CSU will be obligated to make payments of the principal of, premium, if any, and interest on CHEFA's Series B revenue bonds, and will secure its repayment obligations by pledge of revenues of the University Fee and certain other charges of CSU; a tax compliance agreement pertaining to certain representations and agreements of CSU to preserve the tax exemption on CHEFA's Series B revenue bonds; a representation and indemnity agreement, pursuant to which CSU will make various representations and indemnifications in connection with the sale and issuance of CHEFA's Series B revenue bonds; a continuing disclosure agreement, pursuant to which CSU will agree to provide financial statements and other operating data to the secondary bond market; an environmental indemnity agreement, pursuant to which CSU will make various representations and indemnifications concerning environmental and related matters; an Official Statement pursuant to which CHEFA's Series B revenue bonds will be sold, and other documents and agreements requested by CHEFA which are necessary or appropriate to effectuate the financing of the capital program; and CSU will issue its note to secure its obligations under the loan agreement.

Provisions for Authorization of CSU to Borrow from CHEFA

Section 1. That the Board hereby approves the capital program substantially in the form as described in Attachment A but reserves the right, in its discretion, not to undertake any one or more of the components of the capital program, to amend the scope and details of any component of the capital program, or to add additional components to be financed by any borrowings to finance the capital program.

Section 2. That the action of the officers of CSU, in submitting an application to CHEFA in the name of and on behalf of CSU in connection with financing of the capital program, be and the same is hereby ratified and approved.

Section 3. That CSU borrow a sum not to exceed $43,000,000 from CHEFA to be used for the purpose of financing so much of the capital program, as described in Exhibit A hereto, as may be financed with proceeds of such borrowing, including but not limited to design and construction costs, equipment, materials, architect and engineering fees and other expenses related to the capital program, funding of a Debt Service Reserve Fund and paying costs of the financing; and that CSU may spend additional moneys on any component of the capital program from available funds from State General Obligation Bonds and past and future borrowings from CHEFA.

Section 4. That the Board hereby approves the pledge to CHEFA, in order to secure the financing, for the purposes and in accordance with the provisions of the State of Connecticut Health and Educational Facilities Authority Act and Public Act No. 95-270, of all or any part of CSU's right, title and interest in and to any revenues of the University Fee and certain other charges of CSU presently owned or hereafter acquired.

Section 5. That the Board hereby approves, as further security for the financing of the capital program, that CHEFA's Series B revenue bonds be secured by a State Special Capital Reserve Fund (SCRF) as provided for in the CHEFA Act and, in particular, Section 10a-186a of the General Statutes, as amended, including Public Act No. 95-270, to be funded with proceeds of CHEFA's Series B revenue bonds.

Section 6. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer, of CSU, for and in the name of and on behalf of CSU, to execute one or more loan agreements and notes in as many counterparts as may be necessary, said loan agreements and notes to be in such form as such officer shall approve, such approval to be conclusively evidenced by such execution.

Section 7. That the Chancellor, and in his absence, the Chief Financial Officer, of CSU are further authorized for and in the name of and on behalf of CSU, to execute and deliver, in the manner provided in Section 6 of this resolution, any and all other financing documents and written agreements, contracts, evidences of indebtedness, certifications, and other instruments to which CSU may be or become a party or which may be required to be executed and delivered in the name of any on behalf of CSU, including but not limited to the establishment of one or more accounts dedicated to make the payments required to be made to CHEFA or to secure CHEFA's Series B revenue bonds, and a pledge of revenues from the University Fee and certain other charges of CSU, all such agreements, contracts and other instruments to be in such form as such officers may approve, such approval to be conclusively evidenced by such execution.

Section 8. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer, of CSU, to approve, for and in the name of and on behalf of CSU, the use in Official Statements of CHEFA of information with respect to CSU, and to execute and deliver to CHEFA a letter for use in Official Statements of CHEFA, such letter to be in such form as such officer may approve, such approval to be conclusively evidenced by such execution.

Section 9. That the Chancellor, and in his absence the Chief Financial Officer, of CSU, is further hereby authorized, for and in the name of and on behalf of CSU, to approve or to execute, as appropriate, any or all instruments in connection with CHEFA's Series B revenue bonds to be issued for the purposes herein approved; and any Trust Indenture between CHEFA and the Trustee to be selected by CHEFA, and any other agreement, instrument or document necessary or useful to consummate the financing of the capital program through CHEFA; and to cooperate with CHEFA in the issuance and sale of CHEFA's Series B revenue bonds.

Section 10. It is the intention of the Board by this resolution to authorize the officers of CSU hereinbefore named without further action by the Board, to approve all of the terms of CHEFA's Series B revenue bonds, the terms of the loan from CHEFA, including date, amount, interest rates, interest periods, maturities and financial and other covenants.

Section 11. The officers of CSU are, and each of them hereby is, authorized and directed to perform and take such other actions as may be desirable, necessary, proper or convenient to accomplish the intent and purposes expressed herein, and the performance thereof by such officer shall be conclusive as to the approval by such officer of the terms thereof.

Section 12. CSU hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that project costs may be paid from temporary advances of available funds and that CSU reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for financing the capital program; and no funds from sources other than the reimbursement bond issue are or are reasonably expected to be reserved, allocated on a long term basis, or otherwise set aside by CSU pursuant to CSU's budget or financial policies to pay the bond-financed portion of the capital program, except as set forth in Exhibit A (Refer to Appendix D1 for Series B Exhibit)..

5.8.2 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series C Bond Issue) (BR#99-49)

Description of Program

CHEFA will submit to CSU for approval and execution in the name of and on behalf of CSU, various agreements, contracts, and other instruments, which may include, without limitation, a loan agreement, pursuant to which CSU will be obligated to make payments of the principal of, premium, if any, and interest on CHEFA's Series C revenue bonds, and will secure its repayment obligations by pledge of revenues of the University Fee, the Student Parking Fee at Southern Connecticut State University, and certain other charges of CSU; a tax compliance agreement pertaining to certain representations and agreements of CSU to preserve the tax exemption on CHEFA's Series C revenue bonds; a representation and indemnity agreement, pursuant to which CSU will make various representations and indemnifications in connection with the sale and issuance of CHEFA's Series C revenue bonds; a continuing disclosure agreement, pursuant to which CSU will agree to provide financial statements and other operating data to the secondary bond market; an environmental indemnity agreement, pursuant to which CSU will make various representations and indemnifications concerning environmental and related matters; an Official Statement pursuant to which CHEFA's Series C revenue bonds will be sold, and other documents and agreements requested by CHEFA which are necessary or appropriate to effectuate the financing of the capital program; and CSU will issue its note to secure its obligations under the loan agreement.

Provisions For Authorization of CSU To Borrow From CHEFA

Section 1. That the Board hereby approves the capital program substantially in the form as described in Exhibit A hereto, but reserves the right, in its discretion, not to undertake any one or more of the components of the capital program, to amend the scope and details of any component of the capital program, or to add additional components to be financed by any borrowings to finance the capital program.

Section 2. That the action of the officers of CSU, in submitting a request to CHEFA in the name of and on behalf of CSU in connection with financing of the capital program, be and the same is hereby ratified and approved.

Section 3. That CSU borrow a sum not to exceed $23 million from CHEFA to be used for the purpose of financing so much of the capital program, as described in Exhibit A hereto, as may be financed with proceeds of such borrowing, including but not limited to design and construction costs, equipment, materials, architect and engineering fees and other expenses related to the capital program, funding of a Debt Service Reserve Fund and paying costs of the financing; and that CSU may spend additional moneys on any component of the capital program from available funds from State General Obligation Bonds and past and future borrowings from CHEFA.

Section 4. That the Board hereby approves the pledge to CHEFA, in order to secure the financing, for the purposes and in accordance with the provisions of the State of Connecticut Health and Educational Facilities Authority Act and Public Act No. 95-270, of all or any part of CSU's right, title and interest in and to any revenues of the University Fee, the Student Parking Fee at Southern Connecticut State University, and certain other charges of CSU presently owned or hereafter acquired.

Section 5. That the Board hereby approves, as further security for the financing of the capital program, that CHEFA's Series C revenue bonds be secured by a State Special Capital Reserve Fund (SCRF) as provided for in the CHEFA Act and, in particular, Section 10a-186a of the General Statutes, as amended, including Public Act No. 95-270, to be funded with proceeds of CHEFA's Series C revenue bonds.

Section 6. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer of CSU, for and in the name of and on behalf of CSU, to execute one or more loan agreements and notes in as many counterparts as may be necessary, said loan agreements and notes to be in such form as such officer shall approve, such approval to be conclusively evidenced by such execution.

Section 7. That the Chancellor, and in his absence, the Chief Financial Officer of CSU, are further authorized for and in the name of and on behalf of CSU, to execute and deliver, in the manner provided in Section 6 of this resolution, any and all other financing documents and written agreements, contracts, evidences of indebtedness, certifications, and other instruments to which CSU may be or become a party or which may be required to be executed and delivered in the name of any on behalf of CSU, including but not limited to the establishment of one or more accounts dedicated to make the payments required to be made to CHEFA or to secure CHEFA's Series C revenue bonds, and a pledge of revenues from the University Fee, the Student Parking Fee at Southern Connecticut State University, and certain other charges of CSU, all such agreements, contracts and other instruments to be in such form as such officers may approve, such approval to be conclusively evidenced by such execution.

Section 8. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer of CSU, to approve, for and in the name of and on behalf of CSU, the use in Official Statements of CHEFA of information with respect to CSU, and to execute and deliver to CHEFA a letter for use in Official Statements of CHEFA, such letter to be in such form as such officer may approve, such approval to be conclusively evidenced by such execution.

Section 9. That the Chancellor, and in his absence the Chief Financial Officer of CSU, is further hereby authorized, for and in the name of and on behalf of CSU, to approve or to execute, as appropriate, any or all instruments in connection with CHEFA's Series C revenue bonds to be issued for the purposes herein approved; and any Trust Indenture between CHEFA and the Trustee to be selected by CHEFA, and any other agreement, instrument or document necessary or useful to consummate the financing of the capital program through CHEFA; and to cooperate with CHEFA in the issuance and sale of CHEFA's Series C revenue bonds.

Section 10. It is the intention of the Board by this resolution to authorize the officers of CSU hereinbefore named without further action by the Board, to approve all of the terms of CHEFA's Series C revenue bonds, the terms of the loan from CHEFA, including date, amount, interest rates, interest periods, maturities and financial and other covenants.

Section 11. The officers of CSU are, and each of them hereby is, authorized and directed to perform and take such other actions as may be desirable, necessary, proper or convenient to accomplish the intent and purposes expressed herein, and the performance thereof by such officer shall be conclusive as to the approval by such officer of the terms thereof.

Section 12. CSU hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that project costs may be paid from temporary advances of available funds and that CSU reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for financing the capital program; and no funds from sources other than the reimbursement bond issue are or are reasonably expected to be reserved, allocated on a long term basis, or otherwise set aside by CSU pursuant to CSU's budget or financial policies to pay the bond-financed portion of the capital program, except as set forth in Exhibit A (Refer to Appendix D1 for Series C Exhibit).

5.8.3 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series D Bond Issue) (BR#02-01)

Description of Program

CHEFA will submit to CSU for approval and execution in the name of and on behalf of CSU, various agreements, contracts, and other instruments, which may include, without limitation, a loan agreement, pursuant to which CSU will be obligated to make payments of the principal of, premium, if any, and interest on CHEFA's Series D revenue bonds, and will secure its repayment obligations by pledge of revenues of the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University, and Central Connecticut State University, and certain other charges of CSU; a tax compliance agreement pertaining to certain representations and agreements of CSU to preserve the tax exemption on CHEFA's Series D revenue bonds; a representation and indemnity agreement, pursuant to which CSU will make various representations and indemnifications in connection with the sale and issuance of CHEFA's Series D revenue bonds; a continuing disclosure agreement, pursuant to which CSU will agree to provide financial statements and other operating data to the secondary bond market; an environmental indemnity agreement, pursuant to which CSU will make various representations and indemnifications concerning environmental and related matters; an Official Statement pursuant to which CHEFA's Series D revenue bonds will be sold, and other documents and agreements requested by CHEFA which are necessary or appropriate to effectuate the financing of the capital program; and CSU will issue its note to secure its obligations under the loan agreement.

Provisions for Authorization of CSU to Borrow from CHEFA

Section 1. That the Board hereby approves the capital program substantially in the form as described in

Exhibit A

hereto, but reserves the right, in its discretion, not to undertake any one or more of the components of the capital program, to amend the scope and details of any component of the capital program, or to add additional components to be financed by any borrowings to finance the capital program.

Section 2. That the action of the officers of CSU, in submitting a request to CHEFA in the name of and on behalf of CSU in connection with financing of the capital program, be and the same is hereby ratified and approved.

Section 3. That CSU borrow a sum not to exceed $77 million from CHEFA to be used for the purpose of financing so much of the capital program, as described in

Exhibit A

hereto, as may be financed with proceeds of such borrowing, including but not limited to design and construction costs, equipment, materials, architect and engineering fees and other expenses related to the capital program, funding of a Debt Service Reserve Fund and paying costs of the financing; and that CSU may spend additional moneys on any component of the capital program from available funds from State General Obligation Bonds and past and future borrowings from CHEFA.

Section 4. That the Board hereby approves the pledge to CHEFA, in order to secure the financing, for the purposes and in accordance with the provisions of the State of Connecticut Health and Educational Facilities Authority Act and Public Act No. 95-270, of all or any part of CSU's right, title and interest in and to any revenues of the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University, and Central Connecticut State University, and certain other charges of CSU presently owned or hereafter acquired.

Section 5. That the Board hereby approves, as further security for the financing of the capital program, that CHEFA's Series D revenue bonds be secured by a State Special Capital Reserve Fund (SCRF) as provided for in the CHEFA Act and, in particular, Section 10a-186a of the General Statutes, as amended, including Public Act No. 95-270, to be funded with proceeds of CHEFA's Series D revenue bonds.

Section 6. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer of CSU, for and in the name of and on behalf of CSU, to execute one or more loan agreements and notes in as many counterparts as may be necessary, said loan agreements and notes to be in such form as such officer shall approve, such approval to be conclusively evidenced by such execution.

Section 7. That the Chancellor, and in his absence, the Chief Financial Officer of CSU, are further authorized for and in the name of and on behalf of CSU, to execute and deliver, in the manner provided in Section 6 of this resolution, any and all other financing documents and written agreements, contracts, evidences of indebtedness, certifications, and other instruments to which CSU may be or become a party or which may be required to be executed and delivered in the name of any on behalf of CSU, including but not limited to the establishment of one or more accounts dedicated to make the payments required to be made to CHEFA or to secure CHEFA's Series D revenue bonds, and a pledge of revenues from the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University, and Central Connecticut State University, and certain other charges of CSU, all such agreements, contracts and other instruments to be in such form as such officers may approve, such approval to be conclusively evidenced by such execution.

Section 8. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer of CSU, to approve, for and in the name of and on behalf of CSU, the use in Official Statements of CHEFA of information with respect to CSU, and to execute and deliver to CHEFA a letter for use in Official Statements of CHEFA, such letter to be in such form as such officer may approve, such approval to be conclusively evidenced by such execution.

Section 9. That the Chancellor, and in his absence the Chief Financial Officer of CSU, is further hereby authorized, for and in the name of and on behalf of CSU, to approve or to execute, as appropriate, any or all instruments in connection with CHEFA's Series D revenue bonds to be issued for the purposes herein approved; and any Trust Indenture between CHEFA and the Trustee to be selected by CHEFA, and any other agreement, instrument or document necessary or useful to consummate the financing of the capital program through CHEFA; and to cooperate with CHEFA in the issuance and sale of CHEFA's Series D revenue bonds.

Section 10. It is the intention of the Board by this resolution to authorize the officers of CSU hereinbefore named without further action by the Board, to approve all of the terms of CHEFA's Series D revenue bonds, the terms of the loan from CHEFA, including date, amount, interest rates, interest periods, maturities and financial and other covenants.

Section 11. The officers of CSU are, and each of them hereby is, authorized and directed to perform and take such other actions as may be desirable, necessary, proper or convenient to accomplish the intent and purposes expressed herein, and the performance thereof by such officer shall be conclusive as to the approval by such officer of the terms thereof.

Section 12. CSU hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that project costs may be paid from temporary advances of available funds and that CSU reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for financing the capital program; and no funds from sources other than the reimbursement bond issue are or are reasonably expected to be reserved, allocated on a long term basis, or otherwise set aside by CSU pursuant to CSU's budget or financial policies to pay the bond-financed portion of the capital program, except as set forth in Exhibit A (Refer to Appendix D1 for Series D Exhibit).

5.8.4 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) (Series E Bond Issue) (BR#03-29)

Description of Program

CHEFA will submit to CSU for approval and execution in the name of and on behalf of CSU, various agreements, contracts, and other instruments, which may include, without limitation, a loan agreement, pursuant to which CSU will be obligated to make payments of the principal of, premium, if any, and interest on CHEFA's Series E revenue bonds, and will secure its repayment obligations by pledge of revenues of the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University and Central Connecticut State University, Housing Fees at Southern Connecticut State University, Eastern Connecticut State University and Western Connecticut State University, and certain other charges of CSU; a tax compliance agreement pertaining to certain representations and agreements of CSU to preserve the tax exemption on CHEFA's Series E revenue bonds; a representation and indemnity agreement, pursuant to which CSU will make various representations and indemnifications in connection with the sale and issuance of CHEFA's Series E revenue bonds; a continuing disclosure agreement, pursuant to which CSU will agree to provide financial statements and other operating data to the secondary bond market; an environmental indemnity agreement, pursuant to which CSU will make various representations and indemnifications concerning environmental and related matters; an Official Statement pursuant to which CHEFA's Series E revenue bonds will be sold, and other documents and agreements requested by CHEFA which are necessary or appropriate to effectuate the financing of the capital program; and CSU will issue its note to secure its obligations under the loan agreement.

Provisions for Authorization of CSU to Borrow from CHEFA

Section 1. That the Board hereby approves the capital program substantially in the form as described in

Exhibit A

Section 3. That CSU borrow a sum not to exceed $165,000,000 million from CHEFA to be used for the purpose of financing so much of the capital program, as described in

Exhibit A

Section 4. That the Board hereby approves the pledge to CHEFA, in order to secure the financing, for the purposes and in accordance with the provisions of the State of Connecticut Health and Educational Facilities Authority Act and Public Act No. 95-270, of all or any part of CSU's right, title and interest in and to any revenues of the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University and Central Connecticut State University, Housing Fees at Southern Connecticut State University, Eastern Connecticut State University and Western Connecticut State University, and certain other charges of CSU presently owned or hereafter acquired.

Section 5. That the Board hereby approves, as further security for the financing of the capital program, that CHEFA's Series E revenue bonds are secured by a State Special Capital Reserve Fund (SCRF) as provided for in the CHEFA Act and, in particular, Section 10a-186a of the General Statutes, as amended, including Public Act No. 95-270, to be funded with proceeds of CHEFA's Series E revenue bonds.

Section 7. That the Chancellor, and in his absence, the Chief Financial Officer of CSU, are further authorized for and in the name of and on behalf of CSU, to execute and deliver, in the manner provided in Section 6 of this resolution, any and all other financing documents and written agreements, contracts, evidences of indebtedness, certifications and other instruments to which CSU may be or become a party or which may be required to be executed and delivered in the name of and on behalf of CSU, including but not limited to the establishment of one or more accounts dedicated to make the payments required to be made to CHEFA or to secure CHEFA's Series E revenue bonds, and a pledge of revenues from the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University and Central Connecticut State University, the Housing Fees at Southern Connecticut State University, Eastern Connecticut State University and Western Connecticut State University, and certain other charges of CSU, all such agreements, contracts and other instruments to be in such form as such officers may approve, such approval to be conclusively evidenced by such execution.

Section 9. That the Chancellor, and in his absence the Chief Financial Officer of CSU, is further hereby authorized, for and in the name of and on behalf of CSU, to approve or to execute, as appropriate, any or all instruments in connection with CHEFA's Series E revenue bonds to be issued for the purposes herein approved; and any Trust Indenture between CHEFA and the Trustee to be selected by CHEFA, and any other agreement, instrument or document necessary or useful to consummate the financing of the capital program through CHEFA; and to cooperate with CHEFA in the issuance and sale of CHEFA's Series E revenue bonds.

Section 10. It is the intention of the Board by this resolution to authorize the officers of CSU hereinabove named without further action by the Board, to approve all of the terms of CHEFA's Series E revenue bonds, the terms of the loan from CHEFA, including the date, amount, interest rates, interest periods, maturities and financial and other covenants.

5.8.5 Bonding through Connecticut Health and Educational Facilities Authority (CHEFA) for Purpose of Refinancing the Refunding of All or Portions of any CHEFA Revenue Bonds (BR#03-47)

CHEFA will submit to CSU for approval and execution in the name of and on behalf of CSU, various agreements, contracts, and other instruments, which may include, without limitation, a loan agreement, pursuant to which CSU will be obligated to make payments of the principal of, premium, if any, and interest on CHEFA's refunding revenue bonds, and will secure its repayment obligations by pledge of revenues of the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University and Central Connecticut State University, Housing Fees at Southern Connecticut State University, Eastern Connecticut State University and Western Connecticut State University, and certain other charges of CSU; a tax compliance agreement pertaining to certain representations and agreements of CSU to preserve the tax exemption on CHEFA's refunding revenue bonds; a representation and indemnity agreement, pursuant to which CSU will make various representations and indemnifications in connection with the sale and issuance of CHEFA's refunding revenue bonds; a continuing disclosure agreement, pursuant to which CSU will agree to provide financial statements and other operating data to the secondary bond market; an environmental indemnity agreement, pursuant to which CSU will make various representations and indemnifications concerning environmental and related matters; an Official Statement pursuant to which CHEFA's refunding revenue bonds will be sold, and other documents and agreements requested by CHEFA which are necessary or appropriate to effectuate the refinancing; and CSU will issue its note to secure its obligations under the loan agreement.

The Board of Trustees for the Connecticut State University System is requesting assistance from CHEFA in connection with the refunding.

The Board of Trustees for the Connecticut State University System approves the following provisions for authorization of CSU to borrow from CHEFA as described below, provided that the net savings of the refunding shall be at least 3.00% of the par amount of the refunded bonds and the aggregate net savings shall not be less than $250,000 on a present value basis:

Section 1. That the action of the officers of CSU, in submitting a request to CHEFA in the name of and on behalf of CSU in connection with refunding certain portions of CHEFA's revenue bonds, be and the same is hereby ratified and approved.

Section 2. That CSU borrow a sum not to exceed the amount necessary from CHEFA to be used for the purpose of refunding certain portions of CHEFA's revenue bonds, funding of a Special Capital Reserve Fund and paying costs of the refinancing.

Section 3. That the Board hereby approves the pledge to CHEFA, in order to secure the refinancing, for the purposes and in accordance with the provisions of the State of Connecticut Health and Educational Facilities Authority Act and Public Act No. 95-270, of all or any part of CSU's right, title and interest in and to any revenues of the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University and Central Connecticut State University, Housing Fees at Southern Connecticut State University, Eastern Connecticut State University and Western Connecticut State University, and certain other charges of CSU presently owned or hereafter acquired.

Section 4. That the Board hereby approves, as further security for the refinancing, that CHEFA's refunding revenue bonds are secured by a State Special Capital Reserve Fund (SCRF) as provided for in the CHEFA Act and, in particular, Section 10a-186a of the General Statutes, as amended, including Public Act No. 95-270, to be funded with proceeds of CHEFA's refunding revenue bonds or transferred funds in the SCRF for the refunded bonds.

Section 5. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer of CSU, for and in the name of and on behalf of CSU, to execute one or more loan agreements and notes in as many counterparts as may be necessary, said loan agreements and notes to be in such form as such officer shall approve, such approval to be conclusively evidenced by such execution.

Section 6. That the Chancellor, and in his absence, the Chief Financial Officer of CSU, are further authorized for and in the name of and on behalf of CSU, to execute and deliver, in the manner provided in Section 5 of this resolution, any and all other financing documents and written agreements, contracts, evidences of indebtedness, certifications and other instruments to which CSU may be or become a party or which may be required to be executed and delivered in the name of and on behalf of CSU, including but not limited to the establishment of one or more accounts dedicated to make the payments required to be made to CHEFA or to secure CHEFA's refunding revenue bonds, and a pledge of revenues from the University Fee, the Student Parking Fees at Southern Connecticut State University, Eastern Connecticut State University and Central Connecticut State University, the Housing Fees at Southern Connecticut State University, Eastern Connecticut State University and Western Connecticut State University, and certain other charges of CSU, all such agreements, contracts and other instruments to be in such form as such officers may approve, such approval to be conclusively evidenced by such execution.

Section 7. That the Board hereby authorizes the Chancellor, and in his absence, the Chief Financial Officer of CSU, to approve, for and in the name of and on behalf of CSU, the use in Official Statements of CHEFA of information with respect to CSU, and to execute and deliver to CHEFA a letter for use in Official Statements of CHEFA, such letter to be in such form as such officer may approve, such approval to be conclusively evidenced by such execution.

Section 8. That the Chancellor, and in his absence the Chief Financial Officer of CSU, is further hereby authorized, for and in the name of and on behalf of CSU, to approve or to execute, as appropriate, any or all instruments in connection with CHEFA's refunding revenue bonds to be issued for the purposes herein approved; and any Trust Indenture between CHEFA and the Trustee to be selected by CHEFA; and any Escrow Agreement between CHEFA and the Trustee; and any other agreement, instrument or document necessary or useful to consummate the refinancing through CHEFA and the investment and escrow of the proceeds of the revenue bonds; and to cooperate with CHEFA in the issuance and sale of CHEFA's refunding revenue bonds and the investment and escrow of the proceeds of the refunding revenue bonds.

Section 9. It is the intention of the Board by this resolution to authorize the officers of CSU hereinabove named without further action by the Board, to approve all of the terms of CHEFA's refunding revenue bonds, the terms of the loan from CHEFA, including the date, amount, interest rates, interest periods, maturities and financial and other covenants.

Section 10. The officers of CSU are, and each of them hereby is, authorized and directed to perform and take such other actions as may be desirable, necessary, proper or convenient to accomplish the intent and purposes expressed herein, and the performance thereof by such officer shall be conclusive as to the approval by such officer of the terms thereof.

5.9 Policy on Design Guidelines and University Design Review Committees (BR#04-54)

In 2001 the Board of Trustees authorized the development of Design Guidelines and the establishment of University Design Review Committees to ensure that capital projects having a significant visual effect on any campus are consistent with that university's Master Facilities Plan, and meet the highest qualitative design standards with particular emphases on the quality of public open space and landscape, architectural form and exterior appearance, the design of primary interior public spaces and the project's relationship and contribution to the larger campus context in which it is sited.

In order to assure a consistent and comprehensive template for the creation of Design Guidelines throughout the university system, the Chancellor of the Connecticut State University System shall implement appropriate guidelines and procedures for University Design Review Committees, and guidelines and a template to serve as a pattern for University Design Guidelines. The guidelines shall include the following key elements:

Introduction

Facilities Master Plan

Support of the Learning Process through Design

Sense of Place

Relationship to Neighborhood

Sense of Function

Visual Continuity

Building Requirements

Exterior Requirements

Interior Design and Finishes

Parking Structures

Landscape and Open Spaces

Planting Guidelines

Lighting/Signage/Street Furniture
Duties and Responsibilities of Design Consultants
Design Features
Acknowledgements

Appendix:

Technical Specifications

The Chancellor of the Connecticut State University System shall report the implementation plan to the Board, and provide annual summary reports to the Board concerning compliance with that plan. Each University Design Committee shall continue to provide an annual report to its President detailing the degree to which the University's Design Guidelines are being followed, and the President shall in turn transmit this annual report to the Chancellor and to the Board.

6. GENERAL ADMINISTRATIVE

6.1 Acceptance of Gifts of Land, Money or Other Property (BR#02-03)

Section 10a-150 of the Connecticut General Statutes empowers the Trustees to accept such gifts on behalf of the Connecticut State University System or the individual universities within it. Section 10a-150b of the Connecticut General Statutes requires that disclosure be made to the Commissioner of Higher Education of any gift from a foreign source having a value of $100,000 or more.

Procedure for acceptance of gifts to the individual universities within the Connecticut State University System or to the Connecticut State University System itself:

1. All gifts of money of $25,000 or less (including all forms of negotiable instruments or securities valued by the donor or, in the absence of valuation by the donor, by the university president or CSU Chancellor at $25,000 or less) may be accepted on behalf of the Trustees by the university president or CSU Chancellor provided that in accordance with Section 10a-150 of the General Statutes such gifts are reported to the State Treasurer with a copy to the Chancellor or Chair of the CSU Board of Trustees.

2. All gifts of money of more than $25,000 (including all forms of negotiable instruments or securities valued by the donor or, in the absence of valuation by the donor, by a university president or the CSU Chancellor at more than $25,000) must be submitted to the Board of Trustees for acceptance and for notification of the State Treasurer as provided in Section 10a-150 of the General Statutes.

3. Any

gift of personal property valued (as provided in Sec. 5) by the donor or, in the absence of evaluation by the donor, by a university president or the CSU Chancellor at $25,000 or less may be accepted on behalf of the Trustees by the university president or CSU Chancellor.

4. Any gift of personal property valued (as provided in Sec. 5) by the donor or, in the absence of evaluation by the donor, by a university president or the CSU Chancellor of

more than $25,000 or more shall be presented to the Trustees for acceptance.

5. In the case of gifts of personal property, pertinent to 3 & 4 above, value shall be confirmed by an appraisal by an independent and reputable appraisal organization or stipulated by the receiving university or the CSU System Office in the appropriate IRS tax document. In conformance with IRS regulations, no appraisal shall be required if the gift, as valued by the donor, is less than $5,000. A university-generated receipt shall acknowledge the gift and the donor value.

6. All gifts of real property must be presented to the Trustees for acceptance after approval by the Commissioner of Public Works and the State Properties Review Board as required in Sections 4b-23 and 10a-150 of the General Statutes.

7. Any gift from a foreign source having a value of $100,000 or more shall be reported by the CSU Chancellor to the Commissioner for Higher Education as required by the provisions of Section 10a-150b of the General Statutes.

6.1.1 Acceptance of Public or Non-Public Stock or Other Assets in Exchange for Goods or Services Provided by IIET at CCSU (BR#2000-14)

Stock or other assets of a public or non-public corporate entity domiciled in the State of Connecticut shall be accepted as payment for goods and services rendered by the Institute for Industrial and Engineering Technology (IIET) only in the event that the debtor company does not have the liquidity to meet its short-term obligations in any other way.

Acceptance of these forms of consideration shall be specifically by the President of Central Connecticut State University. Stock certificates or titles to assets shall be in the name of Central Connecticut State University, and shall remain in the custody of the Chief Financial Officer of the university

Stock or other assets of the entity should be initially valued at the total cost of the services performed or goods furnished less other compensation received, and shall be recorded in the financial records of CCSU in accordance with Generally Accepted Accounting Principles.

Liquidation of the stocks or assets shall be the responsibility of the Chief Financial Officer of CCSU.

6.2 Purchasing, Travel, Personal Service Agreements and Honoria Procedures for Connecticut State University (BR#96-28)

Public Act No. 91-256 has granted the Chief Executive Officer of each institution within the jurisdiction of a constituent unit of the State System of Higher Education the authority to purchase equipment, supplies, and contractual services or lease personal property without the approval of the Commissioner of Administrative Services or of the Executive Director of the Office of Information and Technology and to approve travel requests and expenditures incurred by employees of their institutions.

The Board of Trustees adopts the following procedures regarding purchasing, personal service agreements and honoraria, travel, and equipment inventory and disposition of surplus property.

The Chancellor of the Connecticut State University System is authorized to approve amendments to such policies as may be necessary from time to time.

6.2.1 Purchasing Procedures (Amended 7/20/99)

The purpose of this document is to provide procedures to implement the provisions of C.G.S. 10a-151b regarding the purchase of all commodities, equipment, public safety and emergency vehicles and equipment, contractual services, printing, publishing, microfilming and lease of personal property.

Authority

a) The Chief Executive Officer of the Connecticut State University system, the President of each state university, or their respective designees shall have the authority to purchase goods and services or lease personal property in accordance with policies adopted by the Board of Trustees for the Connecticut State University system.

b) Where the Department of Administrative Services has executed a State contract for the purchase of such goods and services, purchases may be made from contract vendors in accordance with terms and conditions of the contracts, provided that the use of a state contract is in the best interest of the university.

Bidding

a) Competitive bidding or competitive negotiation is not required for individual purchases of ten thousand dollars ($10,000) or less, or such other amount as set by statute. No purchase will be divided or sub-divided for the purpose of bringing such purchase within the limit prescribed. Each university's Director of Purchasing may solicit competitive bids if they believe it to be in the best interest of the university.

b) Purchases exceeding ten thousand dollars ($10,000) but less than or equal to fifty thousand dollars ($50,000) shall be made in the open market, but shall be based on at least three competitive bids or proposals whenever possible, except for non-competitive (sole source) commodities or in the case of a bona fide emergency. Such competitive bids or proposals

shall be solicited by sending notice to prospective suppliers and by posting notice on a public bulletin board.

Notice may be sent via telephone, facsimile, or other appropriate means. Such notice shall contain a notice of state contract requirements pursuant to C.G.S. 4a-60. Each bid or proposal shall be kept sealed until opened publicly at the time stated in the notice soliciting the bid or proposal.

c) Competitive bids on all purchases exceeding fifty thousand dollars ($50,000) shall be solicited by public notice inserted at least once in two or more publications, at least one of which shall be a major daily newspaper published in the state, and shall be posted on the Internet, at least five calendar days prior to the closing date for bid or proposal

submissions. A minimum of three (3) competitive bids or proposals

are required whenever possible. Each bid or

proposal

shall be kept sealed until opened publicly at the time stated in the notice soliciting such bid

or proposal.

d) Competitive bidding is not required in the case of emergency purchases. However, such purchases should be based on at least three competitive quotations whenever possible (see paragraph 3).

e) Competitive bidding or quotations are not required when participating in an available state contract award which has already undergone competitive bidding by Department of Administrative Services, Office of Information and Technology, or another state agency.

f) If the nature of the purchase precludes solicitation of competitive prices, the notation "non-competitive" shall be made on the agency's copy of the purchase order. If the reason for the non-competitive nature of the purchase is not self-evident, an explanation shall also be attached.

Examples may include purchases from another state agency or the Federal government, purchases from a publisher or exclusive distributor, advertising, dues, subscriptions, fees, and licenses.

g) If the using department determines that the purchase should be made on a "sole source" (only one vendor can supply the required product or service), or "sole product" (only one brand or model can supply required needs), basis, the reasons must be based on clearly identified criteria documented in the purchasing file.

h) All invitations to bid or negotiate

shall also be posted in a conspicuous location in each university purchasing department.

Emergency Purchases

a) Should an emergency exist "...by reason of extraordinary conditions or contingencies that could not reasonably be foreseen and guarded against, or because of unusual trade or market conditions,..."(C.G.S. 10a-151b(c)) the university may, if it is in the best interest of the university, make purchases without competitive bidding or competitive negotiation. Emergency purchases may preclude the use of existing contracts if the contract vendor cannot meet the emergency delivery requirements.

b) The determination of whether an emergency exists is made by each university's chief purchasing official on a case by case basis. The signature of the chief purchasing official on the purchase requisition followed by the word "emergency" will constitute approval of an emergency purchase.

c) A written statement documenting the nature of all emergency purchases shall be attached to the agency's file copy of the purchase order at the time the order is placed.

d) A statement of all emergency purchases of a dollar value exceeding ten thousand dollars ($10,000) are subject to the reporting procedures outlined in paragraph 10 below.

Data Processing

a) All data processing purchases such as hardware, software, maintenance and contractual services must conform to a Board of Trustees' approved five (5) year plan for the campus making the acquisition, and where relevant, shall be compatible with standards for computer architecture established by the Office of Information & Technology (OIT).

b) Existing Board of Trustees' policies and resolutions concerning data processing purchases must be followed.

Disqualified Vendors

a) Pursuant to C.G.S. Section 4a-63, the university shall not issue purchase orders to, or enter into personal services agreements with any person, firm or corporation disqualified from doing business with the State by the Commissioner of Administrative Services provided each university is notified of said disqualifications in writing.

b) The chief executive officer of a state university may disqualify any person, firm or corporation, for up to two years, from bidding

or negotiating

on contracts with the constituent unit or institutions under its jurisdiction, pursuant to section 10a-151b, for supplies, materials, equipment and contractual services as specified in C.G.S. 4a-52a and 4a-63.

System-wide Contracts

The Connecticut State University System may establish system-wide contracts for frequently ordered goods and services. All purchases using university contracts shall be in accordance with the terms and conditions set forth therein. Coordination with other units of Higher Education for bulk price savings shall be encouraged.

Garnishments

Section 3-25b of the Connecticut General Statutes exempts institutions of higher education from the statutory requirements of C.G.S. 12-39g regarding garnishments except for vendor payments for funds generated from the general revenues of the state. It is understood that garnishments from external agencies such as the Internal Revenue Service, federal court order and state agencies may levy, lien or garnish funds paid by Connecticut State University.

Restricted Funds

No purchase orders shall be issued by the university if doing so would violate restrictions placed on funds by the funding source.

Nondiscrimination

All purchases made by the university under its own authority shall be in full compliance with current statutes regarding nondiscrimination. Standard terms and conditions related thereto, as set forth by the Department of Administrative Services/Bureau of Purchases and approved by the Attorney General, shall be incorporated into each request for quotation and purchase order issued by the university. Contract Compliance Regulations (C.G.S. section 4a-60) and Set-Aside Program Regulations (C.G.S. section 32-9e) will be followed by each university.

10.

Reporting

The annual report of the president shall include a statement of all emergency purchases made under the provisions of paragraph 3.

11.

Interpretation

Disputes regarding the interpretation of the relevant statutes or their applicability to any purchase may be resolved by the Attorney General if the individual university Vice President for Finance and Administration determines that he/she cannot render a decision.

12.

Leasing Land or Buildings

"The Board of Trustees...may lease land or buildings, or both, and facilities under the control and supervision of such board when such land, buildings or facilities are otherwise not used or needed for use...and such action seems desirable to produce income or is otherwise in the public interest, provided the Treasurer has determined that such action will not affect the status of any tax-exempt obligations issued or to be issued by the state of Connecticut...The proceeds from any lease or rental agreement pursuant to this subsection shall be retained by the constituent unit. Any land so leased for private use and the buildings and appurtenances thereon shall be subject to local assessment and taxation annually in the name of the lessee, assignee or sublessee, whichever has immediate right to occupancy of such land or building, by the town wherein situated as of the assessment day of such town next following the date of leasing. Such land...shall not be included as property of the constituent unit for the purpose of computing a grant in lieu of taxes pursuant to section 12-19a..." (C.G.S. 4b-38(g)).

6.2.2 Personal Service Agreements And Honoraria (Revised 7/6/01)

The purpose of this document is to provide a summation of policies to implement the provisions of C.G.S. 10a-151b regarding personal service agreements (PSA) and honoraria.

Authority

The Chief Executive Officer of the Connecticut State University System, the President of each state university, or their respective designees are authorized to enter into a PSA in accordance with policies adopted by the Board of Trustees for the Connecticut State University system.

Definitions

a) Personal services are services performed by an individual, partnership or corporation of a professional nature, consulting, and/or honoraria.

b) Honoraria are the fees for professional services normally associated with academic guest lecturers or speakers for a university event.

c) Competitive negotiation is a procedure for contracting for services in which proposals are solicited from qualified persons, firms or corporations by a request for proposals (RFP), and changes to the scope of services, products and/or prices or the terms offered in the vendor proposal are subject to negotiation.

d) Request for quotation (RFQ) is an invitation to bid.

e) Request for proposal (RFP) is a method of seeking competitive proposals in cases where there may be more than one approach to providing a solution to a need, or in cases where more information is required from firms other than cost alone.

Competitive Bidding, Proposal Solicitation

When possible, all services that are not unique to one individual, partnership, or corporation should be competitively bid or proposals (RFP) sought.

Before requesting an outside personal service contractor, agencies are expected to consider alternatives such as:

�

using agency staff

�

requesting resources from other state agencies

�

seeking non-compensated assistance from outside resources

�

purchasing services on a cooperative basis with other state agencies

a) Personal service agreements with a cost of more than ten thousand dollars but less than or equal to fifty thousand dollars and a term of one year or less are to be competitively bid or proposals sought (see paragraph c below).

b) Personal service agreements with a cost of more than fifty thousand dollars or a term of more than one year are to be based on competitive sealed advertised bidding, with notice of each such sealed bid posted on the Internet.

c) Non-Competitive Situations:

1) entertainers and topical speakers

2) contractor is another government agency

3) sole source (need written justification)

4) specified by grantor as condition of grant acceptance

5) the contractor has proprietary services/patent rights

6) a contractor has been specifically designated by the general statutes or a public or special act

7) emergency services including services needed for the protection of life, safety or health

d) Emergency situations, whereby emergency is defined as a situation that could not be foreseen where the normal operation or portions thereof of the university would cease or be seriously impaired if immediate action were not undertaken to correct the situation. A written justification is needed for all emergency requests. The appropriate authority of the requesting university must attest to the validity of all emergency justifications by counter signing the justification.

Contract Format

The contract shall be executed on a PSA form as prescribed by the Comptroller (CO-802A) or, in the case of contracts valued at $3,000.00 or less, on an agency approved form. A contractor's agreement may be attached as part of the contract if provided by the contractor, only if reviewed by the Office of the Attorney General prior to execution of the PSA.

Dual Employment

a) Should the contracting individual be a currently working Connecticut State employee, a properly executed Dual Employment Request (PER-DE-1) must be sent to the agency employing the individual in order to certify that no conflict of service exists. Payment must be through the payroll system.

b) Additionally, the Connecticut General Statutes make provisions for preventing one from using their public position or confidential information gained in State service for personal financial benefit. State employees and their immediate family are prohibited from entering into contracts with the State with a value greater than $100.00 unless the contract has been awarded through an open and public process.

c) Ten-month instructional faculty need not have a Dual Employment request for employment during the intersession and summer session.

Attorney General Approvals

Agreements whose total cost exceeds $3,000.00 cumulative over any rolling twelve-month period requires the approval of the AG. Such agreements will be routed through the System Office for forwarding to necessary parties as appropriate. Nothing shall prohibit requesting a review for agreements less than $3,000 should the university see a need. Personal Service Agreements must be submitted and approved before any services are performed.

Outside Group Facilities

Operation or management of a facility or project financed by tax- bonds in whole or in part by an outside group under a management contract is allowed provided that:

a) The management contract is prepared in accordance with the contract guidelines in OPM General Letter 90-3 in its entirety.

b) All such contracts be submitted to OPM, through the CSU System Office, for review.

Restricted Funds

No personal service agreement shall be entered into by the university if doing so would violate restrictions placed on funds by the funding source.

Other Limitations

Personal Service Agreements are subject to the limitations of CSU Board of Trustees policy concerning the signature authorities for documents.

(See Section V-General Board Policy, sub-section 12.)

6.2.3 Travel Procedures (Amended 11/8/99 and 4/4/01)

The purpose of this document is to provide procedures to implement the provisions of CGS 10a-151c regarding travel requests and expenses incurred by employees of Connecticut State University System.

Authority

a) The Chief Executive Officer of the Connecticut State University System, the President of each university, or their respective designees are authorized to approve travel requests and expenses for their employees in accordance with procedures and rate structures approved by the Board of Trustees for the Connecticut State University system.

b) In the event that collective bargaining agreements have travel rates and reimbursement rates different than those listed herein, the collective bargaining agreement rates will prevail.

Initiating Travel

a) Prior approval is necessary for all out-of-state travel and in-state trips involving any non-mileage expense greater than $25.00 per trip. Travelers must use Form CSUFRS-30 and have supporting documentation attached.

b) Expenses that are incurred prior to travel being approved are the responsibility of the traveler should the travel be disallowed.

c) For in-state travel less than $25.00 per trip, the approved payment voucher (Form CO-17XP), or other such form as required by each university or System Office, and, should travel by privately owned automobile be involved, the filing of the insurance document(s) in accordance with paragraph 6 below, shall be sufficient proof that the individual is on state business and prior written authorization is not necessary.

Travel Advances

a) Travel advances are permitted up to a stated percentage, as determined by each university or System Office, of the total approved travel authorization (Form CSUFRS-30). When determining the travel advance amount allowed, the stated percentage will be administered against the total approved travel authorization exclusive of any prepayments or purchase orders pertaining to the travel.

b) Petty cash advances are permitted but restricted by availability of petty cash funds.

c) A statement outlining the terms and conditions of the advance must be signed by the traveler upon receipt of an advance or petty cash funds.

d) Within fifteen working days after completion of the trip, the employee must submit a completed voucher with the required documentation, to the agency business office.

Common Carrier (Air, Rail, Bus) Transportation

a) The State's current Travel Agent is Sanditz Business Travel Services. They will be providing travel services, including air, hotel, auto reservations, air travel information and airline ticketing. All commission rebates negotiated with travel agent shall be credited to the CSU System operating fund.

b) In general, all airline and rail service should be booked through the current State Travel Agent except for AAUP members, SUOAF-AFSCME members, Confidential Unclassified and Management Exempt employees, who may make their own reservations. However, an exception will be made if lower-cost airfare can be obtained elsewhere. Travelers are encouraged to negotiate with the State Travel Agent to match lower-cost airfare found elsewhere.

c) Special arrangements taking advantage of discount fares, resulting in net savings to the university, to include the cost of extra day(s) lodging and meals, are acceptable and must be clearly shown on the travel authorization.

d) Each CSU university will maintain a supply of parking passes for Bradley International Airport sufficient to meet needs of employees using airport parking on official business. Reimbursement will not be made for long term parking at Bradley International Airport.

Meals, Lodging and Incidental Expenses

a) In the coterminous United States, reimbursement shall be at rates up to the current GSA rates for meals, lodging and incidental expenses as incurred. Lodging at designated conference hotels may be paid at the rates published in the conference brochure, however reimbursement is limited to the lowest rate at time of booking.

b) Outside the coterminous United States, rates shall be governed as prescribed in the Federal Travel Regulations, Section 925.

c) Per diem payments at or below the federal rate are non-reportable, as are actual meal expenses. Any per diem amount paid, either by collective bargaining agreement or by standard state travel regulations, in excess of the federal per diem rate is considered reportable wages and are subject to withholding and the payment of employment taxes.

Privately Owned Automobile

a) Mileage for privately owned automobile will be reimbursed at the current GSA rate.

b) Insurance coverage for privately owned automobiles shall be as required by the State of Connecticut regulations governing the use of privately owned vehicles as published by DAS fleet operations. The traveler's insurance certificate or declaration pages must be on file in the business office prior to the travel.

Automobile Rentals

Automobile rentals are permitted if approved on the travel authorization. A written justification must be provided with the travel request.

Other Expenses

a) Incidental expenses are part of the meal per diem and include fees and tips for porters, bellhops, hotel maids, stewards or stewardesses and others on vessels and hotel servants in foreign countries. Note that tips are voluntary and based upon judgement; therefore tips exceeding the incidental expense allowance will not be reimbursed.

b) Reasonable use of taxis, airport limousines and similar transport will be reimbursed at cost if included on the travel authorization.

c) Charges for telephone calls made for official State business will be allowed provided that documentation is submitted showing destination and charge per call. Two personal phone calls will be allowed, one each, on the first and last days of the trip. The reimbursement is not to exceed $5.00 per call (domestic travel) or $15.00 (international travel).

d) Expenses for stenographic, typing, photocopy, facsimile, or other business services are allowable if supportive of official State business and are accompanied by receipts.

Payment

a) Expenses will be reimbursed upon submission of an approved payment voucher to the university's business office.

b) Receipts are required for reimbursement of individual expenses exceeding $25.00. In the case of common carrier travel the original passenger portion of the ticket serves as a receipt and is required for reimbursement.

c) No receipts are required to claim per diem meal allowances.

d) Original passenger portion of the ticket for common carrier travel, whether claimed or unclaimed, paid by the traveler or another source, must accompany the voucher.

e) All claims for lodging, with or without meals, must be supported by an original, itemized receipt indicating date and amount expended and must show a zero balance. Also, a receipt faxed directly to the Travel Office by a hotel is an acceptable form of proof of payment.

10.

Limitations of Reimbursement

a) Transportation between an employee's home and official duty station is not reimbursable.
b) Costs for tickets, guest meals, and similar extraordinary expenses will not be reimbursed unless such charges relate directly to the purpose of the trip and are on the approved travel authorization.

c) Personal expenses such as newspapers, magazines and toiletries will not be reimbursed.

d) Costs for alcoholic beverages shall not be reimbursed.

e) For out-of-state travel for professional development, reimbursement of expenses is allowed three days prior to the beginning of the conference and one day after to allow for travel time (see 4c for exception).

11.

Local Procedures

Each university shall adopt, publish and internally distribute such local administrative procedures as necessary to manage the approval and reimbursement of travel expenses consistent with those procedures.

6.3 Procedures For Equipment Inventory And Disposition Of Surplus Property (BR#96-28) (Amended 2/28/02)

In accordance with Board Resolution 96-28, the Chancellor of the Connecticut State University System is authorized to approve amendments to the policy as may be necessary from time to time.

The CSU Capital Valuation and Asset Management Manual replaces the amendment to the policy concerning equipment inventory and disposition of surplus property. It contains systemwide core policies and procedures necessary to establish adequate physical and reporting controls of Connecticut State University System capital assets and to tighten fixed asset accounting controls. In addition the manual addresses issues introduced by GASB #35, which mandates that public institutions of higher education begin depreciating their capital assets effective June 30, 2002.

The CSU Capital Valuation and Asset Management Manual can be accessed through the CSU web page at the following address:

www.ctstateu.edu/policy

6.4 Policy for the Purchase of Research Equipment, Library Media and Library Books (BR#90-76)

As directed and authorized by Section 10a-151a of the General Statutes, as amended, the following shall be the policy of the Board of Trustees for the Connecticut State University with regard to the purchase of equipment for research purposes, library media and library books:

1. Equipment for research purposes would be scientific equipment required for grant projects or research assignments in fulfillment of obligations as designated by the President or his official designee.

2. The following items may be purchased as library media and books for the Connecticut State University Libraries: books, both hard cover and paper back, micro-forms, abstracts, indexes and disk and tape recordings, films, educational software, magazines and periodicals, and similar media.

3. The purchase of equipment for research purposes, library media and books shall be made from the most competitive source, be it an open market, an agent, publisher, a State contract or other source.

4. All purchases made under the authority of Section 10a-151a and this Resolution shall be subject to procedures specified by the Chancellor of the Connecticut State University.

5. The President of each campus shall report annually to the Chancellor of the Connecticut State University on or before July 10 indicating the results of purchasing equipment for research purposes, library media and books as provided by Section 10a-151a and this Resolution, stating the amounts expended by fund and by type of item.

6. The Chancellor of the Connecticut State University shall make a consolidated report annually to the Board of Trustees not later than September 30.

6.4.1 Fiscal Procedures to Implement the Purchase of Research Equipment, Library Media and Library Books (BR#90-77)

Purchase of Equipment Used for Research Purposes

All materials purchased for research purposes shall be classified as expenditures under the State Accounting System as special identification Educational Equipment (010) and Major-Minor Educational (9-3).

The State Accounting Manual (page 11-58, revision October, 1988) defines 9-3 Educational Equipment as follows:

All equipment used in the educational process including typewriters when used in a classroom to teach typing (otherwise 9-1) and laboratory equipment used in a school laboratory (otherwise 9-2). A common office desk even if used by an instructor in a classroom remains a desk and is properly coded (9-1).

Purchase of Library Materials

All materials purchased for library collections shall be classified as expenditures under the State Accounting System as special identification Educational Equipment (010) and Major-Minor Books (9-6).

The State Accounting Manual (page 11-59, revision October 1988) defines 9-6 Books as follows:

All books, regardless of cost, purchased for the State Library or educational and other agency libraries where the library is a separate operating division or unit. Also includes films, tapes, microfilm, educational software, etc.

Periodicals, compact discs, abstracts, indexes, and other such media materials will also be coded SID 010, major-minor 9-6.

General

Sec. 10a-151a of the Connecticut General Statutes, as amended, on purchase of research equipment and library media by constituent units reads as follows:

(a) Notwithstanding the provisions of any general statute or regulation to the contrary, the boards of trustees for the community-technical colleges, the Connecticut State University and The University of Connecticut shall annually designate from the funds available to each board for equipment an amount to be spent by each institution under its jurisdiction for the purchase of equipment used for research purposes, library media and library books for each such fiscal year.

(b) Within the limitations of funds designated pursuant to subsection (a) of this section by each board of trustees for the purchase of equipment used for research purposes, library media and library books, the expenditure of such funds and the purposes therefore shall be in the sole jurisdiction of the chief executive officer of each institution, subject to the policies of the board of trustees and shall not be subject to the approval of any other state agency, but shall be subject to auditing procedures required pursuant to section 2-90, provided the purchase of equipment used for research purposes and library media shall be made from the most competitive source. Such officer shall report annually to the board of trustees of his respective institution on the expenditure of funds.

Effective for the fiscal year beginning July 1, 1990, amounts designated by the Board of Trustees for Connecticut State University for the purchase of library media and library books shall include funds for periodicals and other materials listed above.

In accord with the CSU Board of Trustees policy for the Purchase of Research Equipment, Library Media and Library Books, the annual report by each campus on the expenditure of these funds shall be classified by fund and by type of item. This report is due each July 10th for the preceding fiscal year; it should be submitted to the attention of the Chief Financial Officer.

6.5 Reserved for Future Use (Microcomputer Procurement by CSU (BR#96-4) moved to Section 7-Information Technology)

6.6 Reserved for Future Use (Provision of Internet Services to Non-Profit Organizations (BR# 94-93) moved to Section 7-Information Technology)

6.7 Summer Food Service Program for Children (BR#94-20)

The Summer Food Service Program (SFSP) was established by the United States Department of Agriculture (USDA) to ensure that during school vacations, needy children would be able to receive the same high quality nutritious meals provided during the school year by the National School Lunch and School Breakfast Programs.

Each summer Connecticut Collegiate Awareness and Preparation Program (CONNCAP) and Educational Opportunity Program (EOP) students attend Central Connecticut State University for the five-week summer program and participate in the Summer Food Service Program Federal assistance is provided through cash reimbursement on a per meal basis for operating costs and administrative expenses.

The Board of Trustees authorizes Central Connecticut State University and all other CSU system campuses to participate in the Summer Food Service Program for Children and supports their applications for funding under this program.

6.8 Reimbursement of Candidate Travel Expenses (BR#90-11)

Authority is delegated to the CSU Chancellor and university Presidents to approve or disapprove reimbursement of authorized candidate travel expenses of more than three candidates within the guidelines and procedures following.

1. All offers to candidates to pay full or partial travel expenses shall be approved by the CSU Chancellor for the System Office and Presidents for their campus.

2. A CSU-3 form must be filled out and submitted to the President for approval of reimbursement.

3. Normally, from one to three candidates for any unclassified position may be offered full or partial travel expense reimbursement within available funds, provided no reimbursement may be offered to any in-state candidate.

4. Candidates for reimbursement shall be advised of the nature of the records they should keep, documentation they should submit, and date after which no reimbursement request will be processed.

5. Upon receipt of expense documentation, a form CO-17XP should be completed and submitted for payment to the Comptroller.

6.9 Use of Personal Automobiles by the Chancellor and Presidents (BR#78-49)

The Chancellor of the Connecticut State University and the Presidents are authorized to use their personally owned automobiles on State business when, in their judgment, such action provides the most expeditious means of transportation. Reimbursement for the use of personally owned automobiles is as provided in the General Statutes and in State Regulations.

6.10 Parking and Traffic Regulations

The basic policy is stated in Sec. 10a-92 of the Connecticut General Statutes.

6.10.1 Parking and Traffic Committees (BR#73-58 & BR#73-59)

In keeping with the provisions of Sec. 10a-92, Connecticut General Statutes, there shall be a committee to establish parking and traffic regulations for passenger vehicles at each university and the President of each of the four Universities shall establish a committee to hear appeals of penalties assessed for the violation of parking or traffic regulations on the university campus. The membership of both committees shall include student and faculty representation.

6.11 Towing of Improperly Parked Vehicles (BR#69-2)

Provided that appropriate notice is posted at the campus and provided that warning is published in the University catalogue, the President may arrange to have improperly parked vehicles towed from the campus at the owner's expense.

7. INFORMATION TECHNOLOGY

7.1 Connecticut State University System Information Technology Strategic Plan (BR#03-44)

The Board of Trustees for the Connecticut State University System recognizes that technology planning is critical for cost effective service delivery, and requested that a systemwide strategic plan for technology be developed that supports the mission of the CSU System and the missions of the universities while improving oversight and accountability. The plan was created with input from all stakeholders, reviewed and refined by the CSU Chancellor and the Council of Presidents, and submitted by the Chancellor to the Board's Ad Hoc Committee on Information Technology for evaluation and recommendation.

The plan provides for the establishment of a Council on Information Technology to operate in the same manner as existing advisory councils.

The Chancellor is authorized to develop and promulgate specific protocols and procedures, with the advice of the Council on Information Technology and the Council of Presidents, that are required to implement and update said Connecticut State University System Information Technology Strategic Plan.

The Information Technology Strategic Plan is found under Appendix G.

7.2 Microcomputer Procurement by CSU (BR#96-4)

Microcomputer purchases within the Connecticut State University System are standardized on the following brands: Apple, Compaq, Digital Equipment Corporation, Gateway, IBM, Zenith and Hewlett-Packard.

The Chancellor of the Connecticut State University System is authorized to approve additions or deletions to the list of personal computers authorized for purchase by the universities and the system office.

7.3 Provision of Internet Services to Non-Profit Organizations (BR# 94-93)

The Board of Trustees for the Connecticut State University System approves the following policy regarding provision of Internet services by the Connecticut State University System to non-profit organizations.

1. The Connecticut State University System will contract for access accounts and Internet services to educational, non-profit and government agencies in Connecticut.

2. Such services are to be self-supporting and to be paid for by fees collected from such organizations.

3. Charges will vary depending on the number of access accounts requested and any negotiated initial payments for equipment and installation services. The fees will be in the range of $50 to $200 per year, per account, with separate charges for any associated special services. These charges may be adjusted by the system Chancellor where necessary to ensure the self-supporting nature of the services.

4. Fees collected as part of any such contracts shall be deposited to an Internet account to pay university costs for provision of such services.

5. The system Chancellor may waive such fees when it is determined to be in the best interest of the university.

6. The rules and regulations for use and access of the university network by participating organizations and their members will be promulgated by the Information Systems Advisory Board.

(See also the following computer policies contained elsewhere in the Policy Book:

Section II – Student Affairs – Student Rights and Responsibilities
1.2 Student Use of University Computer System and Network (BR#995-74)
1.3 Distance Learning Disclosure of Courses Offered through OnlineCSU (BR#99-45)

Section IV – Human Resources – General Policies
1.9 Policy on Computer Use for Employees of CSU (BR#86-48)