Section V - General Board Policy

BOT
Policy Book

Originator
Anonymous

Last Revised
10/09/2005

1. The Board of Trustees for Connecticut State University
2. Change of Name of the Connecticut State Colleges to Connecticut State University (BR#83-44)
2.1 Change of Name in the Records and Files of Connecticut State University (BR#83-45)
3. Establishment of Title Chancellor of the Connecticut State University System (BR#96-39)
4. Agenda for the Connecticut State University System (BR#92-131)
5. Policy on Public Access to the Board of Trustees for Connecticut State University (BR#87-109)
6. Trustee Campus Visits
7. Reserved for Future use (Procedures for the Granting of Honorary Doctoral Degrees in the Connecticut State University [BR#01-57]moved to Section I - Academic Affairs, 3.14)
8. Policies Governing CSU Relationships with Private Foundations (BR#01-68, Amended BR#03-33)
9. Endowment Guidelines for State Matching Grants (BR#01-60)
10. Policy and Guidelines Regarding Racism and Acts of Intolerance(BR#89-200)
11. Copyright Policy and Educational Program at CSU (BR#04-64)
12. Authority to sign documents (BR#03-01)
12.1 Use of Electronic Signatures (BR#01-51)
13. Election of Representatives to Serve on the Standing Advisory Committee
to the Board of Governors for Higher Education (BR#98-69)
14. Charges for Freedom of Information Requests (BR#90-153)
15. Catalogue Content(BR#84-11)
16. Design of Connecticut State University Diplomas(BR#83-29)
17. Design of Connecticut State University Stationery (BR#83-30)
18. Reestablishment of the Connecticut Review (BR#85-150)
18.1 Publication Agreement for Connecticut Review (BR#95-79)
19. Policy on Sexual Harassment (BR#99-42)
20. Policy for Establishment of Endowed Chairs (BR#99-46)
21. Policy on Development and Fundraising Goals (BR#98-49, BR#99-48, BR#99-58)
22. Collection, storage, use and disclosure of Social Security Numbers (BR#02-31)

SECTION V - GENERAL BOARD POLICY

1. The Board of Trustees for Connecticut State University

For the organization of the Board and statutory authority, see "Bylaws of the Board of Trustees for the Connecticut State University System" contained under Appendix F.

2. Change of Name of the Connecticut State Colleges to Connecticut State University (BR#83-44)

Effective March 1, 1983 the Board of Trustees for State Colleges shall be known as the Board of Trustees for Connecticut State University and the individual campuses shall be known as Central Connecticut State University, Eastern Connecticut State University, Southern Connecticut State University, and Western Connecticut State University.

2.1 Change of Name in the Records and Files of Connecticut State University (BR#83-45)

The words "State College" as they appear in the records and files of the Connecticut State University shall henceforth be interpreted to mean "State University". The name "Connecticut State Colleges" in the records and files shall be interpreted to mean Connecticut State University. The names Central Connecticut State College, Eastern Connecticut State College, Southern Connecticut State College and Western Connecticut State College as they appear in the records and files shall be interpreted to mean, respectively, Central Connecticut State University, Eastern Connecticut State University, Southern Connecticut State University, and Western Connecticut State University.

3. Establishment of Title Chancellor of the Connecticut State University System (BR#96-39)

The title President of the Connecticut State University is changed to Chancellor of the Connecticut State University System.

All policy statements of the Trustees which are currently in effect and in all other documents that are currently in effect, where the term "President" appears it shall have the same meaning as Chancellor.

4. Agenda for the Connecticut State University System (BR#92-131)

The Board of Trustees adopts the following "Agenda for the Connecticut State University System."

The Board of Trustees directs the Chancellor of the Connecticut State University and the Presidents of each campus to work cooperatively to the end that each campus President shall present a report to the Trustees on the attainment of Agenda items and further plans to continue these efforts in conjunction with the presentation of the annual spending plans.

1. STRENGTHEN TEACHING AND LEARNING

The primary mission of CSU institutions is teaching and learning. The objective of the system is to nourish, enhance, and vitalize the teaching that goes on within our institutions. Our institutions seek both to understand and extend the learning of students and to expand opportunities for the scholarly and creative development of the faculties.

2. ENHANCE THE QUALITY OF "STUDENT LIFE"

"Student life" is the total experience of students in our institutions. It includes instruction and related learning experiences, student living arrangements, health, social development, and life planning.

Our institutions must be

student centered

in a way that focuses attention and effort on developmental outcomes for students.

3. INCREASE ACCESS TO UNIVERSITY EDUCATION
REINFORCE EQUITY FOR ALL STUDENTS

As public institutions, CSU campuses have a special duty to make their educational programs available to students of all races, religions, national origins, socio-economic backgrounds, sexual orientations, ages, and places of residence within the state. CSU has an affirmative duty to encourage the attendance of a student body that is richly diverse.

Our goal is to provide services of equal quality, convenience, and price to all students of the University system.

4. LEARN ABOUT AND RESPOND TO THE NEEDS
OF CONNECTICUT'S ECONOMY AND PEOPLE.

CSU institutions must respond to the educational needs of the society they serve.

It is necessary to know how prospective employers of CSU graduates project their needs for professional personnel into the 21st century and to take cognizance of this information as instructional programs are developed and revised. It is appropriate to focus the intellectual resources of our faculties and students on the problems and needs of society through instruction, scholarship, and service.

5. ASSESS THE EFFECTIVENESS OF OUR PROGRAMS
COMMUNICATE OUR EDUCATIONAL OUTCOMES

The University must ask, "How well are we doing?" and "How can we do better?" We must be ready to adjust in response to what is learned from such analysis and CSU institutions must communicate more effectively to the people of Connecticut the successes of their programs and their graduates.

6. PLAN AND IMPLEMENT DEVELOPMENT AND FUND-RAISING EFFORTS

State appropriations must continue to be the primary source of funding for public universities. However, it is essential to supplement public support by private fund raising efforts. Private fund raising represents a relatively new endeavor for CSU institutions. It is a task that requires the personal attention of University presidents and Trustees as well.

5. Policy on Public Access to the Board of Trustees for Connecticut State University (BR#87-109)

Groups and individuals who seek access to the Board in order to present their views on existing Board Policy or potential Board actions must present their request in writing to the Chairperson of the Board or to the Chancellor of Connecticut State University.

The Chairperson of the Board or the CSU Chancellor shall direct access, as appropriate to the circumstances, to a subcommittee of the Board or to the CSU Chancellor.

6. Trustee Campus Visits

In 1992 the Board of Trustees approved a calendar of eight meetings a year, four of which shall be on a CSU campus. During the Board meeting at each university, each President will present the annual report of the University. These meetings which occur in April, May, October and November, include informal sessions with faculty, students and administrative staff as part of the day's activities.

In a memorandum of agreement signed by Dr. David Newton on behalf of the Connecticut State University-American Association of University Professors and signed by Mr. James Malone on behalf of the State University Organization of Administrative Faculty-American Federal of State, County and Municipal Employees and signed by Dr. Clinton Ritchie on behalf of the Trustees, it has been agreed that direct on-campus meetings between Trustees and faculty members will not be considered a violation of the collective bargaining contracts, will not be used as the basis for a charge of an unfair labor practice, and will not be used as a basis for grievance. (Per memorandum of agreement attached to BR#77-101.)

7. Reserved for future use (Procedures for the Granting of Honorary Doctoral Degrees in the Connecticut State University [BR#01-57]moved to Section I - Academic Affairs, 3.14)

8. Policies Governing CSU Relationships with Private Foundations (BR#01-68, Amended BR#03-33)

Preamble

The Board of Trustees for the Connecticut State University (CSU) System recognizes the following foundations as private corporations established to support, promote, and improve CSU or its individual universities. The margin of excellence these foundations provide to enhance the CSU mission as comprehensive public universities is viewed by the Board as critical to their effective and efficient functioning. The recognized foundations are:

The Connecticut State University System Foundation, Inc.
CCSU Foundation, Inc.
Eastern Connecticut State University Foundation, Inc.
Southern Connecticut State University Foundation, Inc.
Western Connecticut State University Foundation, Inc.

For the purposes of the following Board policies these foundations will be referred to individually and collectively as "the foundation."

In accordance with Sections 4-37e through 4-37j of the Connecticut General Statutes, the Board of Trustees accepts full responsibility, and that of its Chancellor and university presidents, in assuring compliance with all state and federal laws governing the relationship between the Connecticut State University System and its individual universities and their respective foundations.

Nothing in the following policies is to be construed as indication that such foundations are anything other than private corporations. Accordingly, the Board of Trustees does not assume direct control of their operations.

Nonetheless, as the only legal entity empowered to accept gifts and donations from private sources for CSU and its universities (Section 10a-150 of the Connecticut General Statutes and Board Resolution 95-11), the Board affirms its responsibility to assure that the principles outlined in law are followed.

I. Responsibility of the CSU Chancellor and Presidents

The Chancellor of the Connecticut State University System, and the Presidents of Central, Eastern, Southern and Western Connecticut State Universities, (referred to individually and collectively for the purposes of the following policies as the Chief Executive Officer) shall ensure:

A. That the foundation is governed by a board to oversee foundation operations;

B. That the membership of the foundation's board includes ex officio non-voting institutional representatives. These representatives shall include:

1. The Chief Executive Officer of the institution/System (or his/her designee);

2. A student representative elected by students in accordance with the process outlined in section I. C. below; and

3. A faculty representative elected by the faculty in accordance with the process outlined in section I.D. below.

Student and Faculty Elections

C. Election of Students to the Foundation Board.

1. Each foundation shall have an elected student representative who shall serve as a non-voting member of the governing board of the foundation.

2. The student representative to the Connecticut State University System Foundation, Inc. shall be elected for a one-year term on a rotating basis from each of CSU's universities. This rotation began with Central in academic year 1989-90.

3. The student representative to the university foundations shall be elected for a one-year term by the respective student bodies.

4. The terms of student representatives on the foundation boards shall terminate with the election of the subsequent student representative.

5. Such student elections shall take place during [student elections] the spring before the academic year in which the representative will serve, but in any case, no later than May 31 of that year.

6. The filling of unexpired student terms shall take place by special elections held by the respective universities outlined above.

D. Election of Faculty Members to the Foundation Board.

1. Each foundation shall have an elected faculty member who shall serve as a non-voting member of the governing board of the foundation.

2. The faculty representative to the Connecticut State University System Foundation, Inc. shall be elected on a rotating basis by each of CSU's university faculty senates from the respective faculties. This rotation follows the same schedule as that of the student representative, outlined in C.2. The term of the faculty representative shall be as specified in the bylaws of the foundation however no term shall exceed two years.

3. The faculty representative to the university foundation shall be elected from the corresponding university faculty by the corresponding faculty senate. The term of the faculty representative shall be as specified in the bylaws of the foundation however no term shall exceed two years.

4. The terms of faculty representatives to the foundation boards shall terminate with the election of the subsequent faculty representative.

5. Such faculty elections shall take place during the spring before the academic year in which the representative will serve, but in any case, no later than May 31 of that year.

6. The filling of unexpired faculty vacancies shall take place by special election held by the corresponding university faculty.

The Chief Executive Officer further shall ensure:

E. That the foundation board annually file with the Chancellor and the Connecticut State University Board of Trustees, during the fall semester of each year, an updated list of members and officers of the foundation board of directors;

F. That the salaries, benefits and expenses of officers and employees of the foundation be paid solely by the foundation, and that the foundation board annually approve such salaries assuring compliance with all federal IRS requirements;

G. That any potential conflict of interest by CSU employees is avoided in foundation operations and transactions, and in the relationship between the foundation and the institution;

H. That the foundation use generally accepted accounting principles in its financial record-keeping and reporting;

I. That any person soliciting funds or any other thing of value for donation to the foundation, at the time of such solicitation and in any receipt for or other written confirmation of such donation, clearly and conspicuously disclose that the funds or other things of value donated are to be provided to the foundation as distinct from the university, the System or specific foundation accounts, and that the identity of the donor may be kept confidential by written request of the donor;

J. That no officer or employee of the university shall receive a salary, fee or loan, or any compensation or other thing of value (with the exception, in the case of the Chief Executive Officer, of net reimbursement for necessary expenses in connection with university or foundation business) from the foundation, or withdraw funds from the foundation for any purpose, without written approval from the Chief Executive Officer. Such approval shall be provided annually and include the terms of such compensation or withdrawal. The Chief Executive Officer shall ensure that the foundation annually file with the Chancellor and the Executive Committee of the Connecticut State University Board of Trustees during the fall semester of each year, and in a format approved by said Board of Trustees, all foundation salaries, consulting fees, reimbursements, loans and perquisites paid or given by the foundation to CSU employees;

K. That such written approval may be issued in advance to the designated employee (other than the Chief Executive Officer) for net reimbursements of recurring expenses of no more than $1,500 per quarter, and that the Chief Executive Officer shall receive quarterly reports of the amounts disbursed and the purposes for which they are used; recurring expenses are defined as those pertaining to routine university relations activities (e.g., legislative breakfasts, luncheons, etc.) and those that entail the use of a foundation credit card for the conduct of university business;

L. That in the case of net reimbursements for necessary expenses in connection with university or foundation business, as conducted by the Chief Executive Officer, a quarterly report of such reimbursements shall subsequently be submitted to the Chancellor;

M. That under subsections J and L of this section (I.) if the Chancellor of the Connecticut State University System is the officer in question, the written approval shall be that of the Chairman of the Board of Trustees, and any report shall be to the Chairman of the Board of Trustees;

N. That under subsections J and L of this section (I.) if the President of a CSU university is the officer in question, the written approval shall be that of the CSU Chancellor.

O. That the transfer of gifts and donations from the foundation to the university is consistent with Section 10a-150 of the Connecticut General Statutes and CSU Board Resolution 95-11, and that quarterly foundation records of such transfers include dollar amounts or approximate value, purposes, and recipients of such transfers;

P. That the foundation board adopt an approval process for authorization of expenditures of unrestricted funds, or changes in such planned expenditures;

Q. That the foundation board adopt a written investment policy and that the policy address the distribution of investment income and related costs.

II. Responsibility of the CSU Board of Trustees

The Board of Trustees for the Connecticut State University shall ensure that the Chancellor of the Connecticut State University System and the respective presidents of Central, Eastern, Southern, and Western Connecticut State Universities conform to Section I. of these policies. The Board also shall:

A. Approve the letters of agreement between Connecticut State University and its constituent universities with the corresponding foundations;

B. Have its Executive Committee review annually during the fall semester of each year, the foundation salaries, consulting fees, loans, and perquisites paid or given by the foundation to CSU employees as outlined in Section I.J. of these policies.

III. Independent Audits

The Chief Executive Officer further shall ensure:

A. That if the foundation has in any of its fiscal years, receipts and earnings from investments totaling $100,000 or more, it shall have completed on its behalf for such fiscal year an audit of the books and accounts by an independent certified public accountant or the Auditors of Public Accounts;

B. That if the foundation has receipts and earnings of less than $100,000 in each fiscal year during three of its consecutive fiscal years, it shall have completed on its behalf an audit of the books and accounts for every third year by an independent certified public accountant or the Auditors of Public Accounts; and that for the two years that the audit is not required, the foundation shall submit to the Chief Executive Officer a financial statement as provided by Subsection (8) of Section 4-37f of the Connecticut General Statutes within four months after the end of each fiscal year;

C. That each audit be conducted in accordance with generally accepted auditing standards and include financial statements and opinion on those statements, and a management letter that addresses the conformance of the operating procedures of the foundation to the provisions herein, and recommends any corrective actions needed to ensure such conformance;

D. That the audit report disclose the receipt or use by the foundation of any public funds in violation of the provisions herein;

E. That the foundation provide a copy of each audit report and management letter to the Chief Executive Officer, who shall in turn submit copies to the Board of Trustees, the Commissioner of Higher Education, and the Auditors of Public Accounts within four months after the end of each fiscal year.

F. That each financial statement include the total receipts and earnings from investments and the amount and purpose of each receipt of funds by the university from the foundation;

G. That the Chief Executive Officer and chief fiscal officer of the Connecticut State University System or respective CSU universities shall review each audit report;

H. That the Chief Executive Officer sign a letter indicating that he/she has reviewed the audit report and transmit a copy of the letter and report to the Auditors of Public Accounts, who, if they did not conduct the independent audit, shall have access to the relevant working papers compiled by the certified public accountant in the preparation of the audit. They may conduct an audit of the books and accounts of the foundation as provided in sub-section (b) of section 4-37g of the Connecticut General Statutes if the audit report indicates:

(a) Funds for deposit and retention in state accounts have been deposited and retained in foundation accounts; or

(b) State funds, personnel, services or facilities have been used in violation of the policies outlined herein.

That the foundation shall develop and implement, in conjunction with the State Auditors of Public Accounts, a written policy to ensure whistleblower protection for foundation employees as outlined in section 4-37j of the Connecticut General Statutes.

IV. Letter of Agreement

The Chief Executive Officer shall further ensure:

A. That there be a written agreement between the university and the foundation;

B. That the agreement, which shall follow a format as provided for by the Connecticut State University Chancellor, shall:

1. Address any use by the foundation of the university's facilities and resources including, but not limited to, office space, storage space, office furniture and equipment, utilities, photocopying services, computer systems and the maintenance by the university of the books and records of the foundation.

2. Provide that the university shall have no liability for the obligations, acts or omissions of the foundation;

3. Require the foundation to reimburse the university for expenses the university incurs as a result of foundation operations if the university would not have otherwise incurred such expenses, and that the foundation may provide an additional general reimbursement for overhead expenses to be negotiated between the foundation and the university;

4. Require the foundation to establish and adhere to an investment policy and a spending policy that are consistent with sections 45a-526 to 45a-534, inclusive; and

5. Provide that if the foundation ceases to exist or ceases to be a foundation:

a. The foundation shall be prohibited from using the name of the university;

b. The records of the foundation, or copies of such records, shall be made available to, and may be retained by, the university; and

c. There are procedures for the disposition of the financial and other assets of the foundation.

V. State Accounts

The Board of Trustees prohibits the channeling of state funds into foundation accounts. Accordingly, the Chief Executive Officer must ensure that the following funds be deposited and retained in state accounts, unless deposit elsewhere is expressly authorized by statute:

A. All funds or other things of value received through proposals or other means with an obligation for service primarily to the donor by the university including, but not limited to, research, training, education or public service activities, (except those funds or things of value given to the foundation by a charitable trust which, on or before October 1, 1989, does not permit the giving of its funds or other things of value to a state agency);

B. Gifts and donations, including cash, endowments, stock, real estate, personal property or other property of value, made to the university; and

C. Funds received directly from the foundation by the university.

9. Endowment Guidelines for State Matching Grants (BR#01-60)

Preamble

The Board of Trustees of the Connecticut State University System is empowered by Section 10a-99a of the Connecticut General Statutes to establish a permanent Endowment Fund for the universities within the Connecticut State University System and the System as a whole to encourage donations from the private sector through a match in the form of Endowment Fund state grants. Each university's portion of the Endowment Fund and their share of earnings on the grant will be transferred to the university foundations within thirty days of receipt by the System, pro rated on the basis of endowment gifts contributed to each university and the Connecticut State University System. These funds will be used for endowed professorships, scholarships and programmatic enhancements.

The Connecticut State University System strongly encourages the solicitation and acceptance of gifts that enable it to fulfill the system's mission. For an institution dedicated to higher education, private gifts are essential. For a public institution dedicated to higher education, they enable us to build a greater university than the state alone can build.

Endowment gifts may be sought from individuals, corporations, foundations and other organizations — including municipalities — for purposes, positions, and programs which meet the needs of the university. Endowment gifts to benefit each university should be deposited respectively into the endowment funds of the university foundations: CCSU Foundation, Inc., ECSU Foundation, Inc., Southern Connecticut State University Foundation, Inc. and Western Connecticut State University Foundation, Inc. Donations to the CSU system should be made to the Connecticut State University System Foundation, Inc.

Policy Guidelines for the State Matching Gifts Program

a) The matching program and these policy guidelines apply to each university, the system as a whole, and the single foundation associated with each.

b) An endowment fund eligible gift is a gift to, or for the benefit of, any of the state universities of the CSU system or the system as a whole, of cash or assets which may be reduced to cash or which has a value that is ascertainable by the universities or the system. The gift must either be specifically designated by the donor for deposit in the Endowment Fund of the university or the system, or be deposited by the university or system in the Endowment Fund because of the explicit terms of the gift. Whenever possible, donors should be urged to specify in writing that their gift is to be deposited into the Endowment Fund so that it will be eligible for the State match. Endowment Fund eligible gifts made on behalf of a state university or the system as a whole shall be deposited in a permanent Endowment Fund in the appropriate foundation established and conducted

pursuant to section 4-37e through 4-37j of the general statutes.

c) The match will apply to 1) all pledge payments and gifts which create an endowment, and 2) all pledge payments and gifts which add to an existing endowment.

d) Monetary gifts donated to each university foundation by the alumni association of that university for deposit in the endowment funds of said foundation between July 1, 1997, and September 30, 2001, inclusive, shall be eligible for state matching funds.

e) The maximum amount of matching funds which may be applied to any single pledge payment or gift is $2,500,000 per year. Endowment fund eligible gifts which require a greater match may be given the additional match in subsequent years.

f) All endowment fund eligible gifts and pledge payments will be matched on a one-for-two basis (one match dollar for every two dollars in endowment fund eligible gifts).

g) Notwithstanding the endowment fund state grant maximum commitment levels provided for each fiscal year, the total of the endowment fund state grant maximum commitments for the fiscal years ending June 30, 2000, to June 30, 2014, inclusive, shall not exceed sixty million dollars.

h) Pledges must be documented by a signed agreement from the donor in which payments to be received during the matching period are specified.

i) Endowment fund eligible gifts and properly documented pledge payments will be matched or reserved for a match in the order they are received. Properly documented pledges will not be matched until the actual payments are received; however, they will reserve matching funds during the period of the match and they will not be displaced by gifts received later.

j) Endowment fund eligible gifts (and properly documented pledge payments) received from reunion, memorial gift campaigns or other group gift campaigns will be matched with the approval of the chief advancement officer of the institution.

k) Endowment fund eligible gifts of property are those that are converted to cash during the matching period; such gifts will be eligible for the match when the conversion occurs.

l) Life income and other deferred gifts will not be eligible for the match until the principal is irrevocably received.

m) Bequests, charitable remainder trusts, and charitable gift annuities will be matched during the period in which they are received.

n) Exceptions to the provisions of these guidelines which are not governed by statute may be granted by the Chancellor or a President. All exceptions are to be reported to the Board of Trustees.

o) Because conditions change over time, all endowment instruments should contain the following contingency clause, or a clause with substantially similar language that has been reviewed by appropriate legal counsel:

If circumstances should arise in the future that make it illegal, impossible, or impracticable to use the gift for the purpose specified above, then the President of the University may submit a request for modification of this purpose to the Board of Trustees of the ______________ Foundation. If, in the best judgment of the Trustees, such modification is deemed prudent, they may authorize the use of the income from the Fund for the fulfillment of objectives as near as practical to the primary purpose of this fund. In the event of such modification, the name of ____________ will continue to be associated with the fund.

p) Endowment gifts which foundations receive on behalf of their university or the System must not inhibit the foundation or university from seeking gifts from other donors, be they similar or different, foreign or domestic. Further, no gift can be received that limits, beyond a general definition of subject area, the research that a faculty member or student can perform. A gift cannot be received which reserves the designation of the beneficiary for the gift to the donor or one which restricts the beneficiary to relatives or descendants.

q) The foundations and universities value, and will protect, the integrity and independence of both organizations as well as the academic freedom of the university community. Gifts that may expose the foundations or universities to adverse publicity, require expenditures beyond their resources, or involve them in unexpected responsibilities because of their source, conditions, or purposes will be referred to the chief advancement officer involved who may withhold approval of acceptance, pending a review.

r) Foundations will not accept gifts for the universities that involve discrimination based upon race, religion, sex, age, national origin, color, handicap or any other basis prohibited by federal, state, and local laws and regulations. Foundations cannot accept gifts which are restricted to the future employment, admission, or any other benefit of the recipient of the gift. Nor can the Foundation accept gifts that obligate it or the University to violate any other applicable law or regulation, or that violate the Foundation's certificate of incorporation, or bylaws.

s) This policy is designed to provide guidance to the Foundations and university communities and the general public so as to facilitate the gift-giving process. It is not intended to limit philanthropic creativity. Therefore, this policy is to be interpreted liberally so that prospective donors may enjoy the greatest freedom possible in formulating their gifts.

Procedure for Receiving State Matching Grant

a) During each fiscal year, endowment fund eligible gifts are to be sent directly to the university or system foundation the donor wishes to support. The foundation records and acknowledges the contribution and is responsible for approving the gift's eligibility.

b) Endowment fund eligible gifts and pledge payments received beginning January 1, 1998 and ending December 31, 2012, are the only funds that are eligible for the state match.

c) Each university foundation and the system foundation will report all endowment fund eligible gifts raised between January 1 to December 31 of each year to the CSU Board of Trustees no later than January 31 of the following year.

d) The Chairperson of the CSU Board of Trustees will certify the total amount of all endowment fund eligible gifts received by or for the benefit of the system as a whole and each state university during the preceding calendar year to the Secretary of the Office of Policy and Management, to the joint standing committee of the General Assembly on Appropriations, and to the Commissioner of Higher Education, by February 15 of each year.

e) Following the appropriation of the required state match to the Department of Higher Education, the state matching grant will be received and deposited into the permanent System Endowment Fund of the Connecticut State University System, located within the Connecticut State University System Foundation, as soon as possible after July 1 of the appropriate year.

f) Within thirty days of receipt by the System, each university's portion of the endowment fund state grant and its share of earnings on the grant will be transferred to the Endowment Funds of the university foundations pro rated on the basis of the amount of endowment gifts contributed to each university.

Maximum State Commitment by Year

Calendar Year Gift Received	Fiscal Year Matched	Maximum State Match
1998	1999-2000	2.5 million
1999	2000-2001	5.0 million
2000	2001-2002	5.0 million
2001	2002-2003	7.5 million
2002	2003-2004	7.5 million
2003	2004-2005	7.5 million
2004	2005-2006	7.5 million
2005	2006-2007	7.5 million
2006	2007-2008	7.5 million
2007	2008-2009	7.5 million
2008	2009-2010	7.5 million
2009	2010-2011	7.5 million
2010	2011-2012	7.5 million
2011	2012-2013	7.5 million
2012	2013-2014	7.5 million

Investment Policies and Guidelines

a. Matching money deposited in the System and University Endowment Funds will be invested, subject to the provisions of Sections 10a-99a and 4-37f of the Connecticut General Statutes, according to policies and guidelines established by the Foundations.

b. Only the net earnings from the Endowment Funds can be spent. Principal balances shall not be invaded.

10. Policy and Guidelines Regarding Racism and Acts of Intolerance(BR#89-200)

The Board of Trustees of the Connecticut State University adopts the following POLICY REGARDING RACISM AND ACTS OF INTOLERANCE as a guide for the four institutions within the University.

The Connecticut State University endorses the policy regarding racism and acts of intolerance adopted by the Board of Governors for Higher Education on July 18, 1989.

The Connecticut State University declares:

Institutions within the Connecticut State University have a duty to foster tolerance;

The promotion of racial, religious, and ethnic pluralism within the University is the responsibility of all individuals within the University community;

Every person within the University community should be treated with dignity and assured security and equality;

Individuals may not exercise personal freedoms in ways that invade or violate the rights of others;

Acts of violence and harassment reflecting bias or intolerance of race, religion, gender, sexual orientation, disability, and ethnic or cultural origins are unacceptable; and

The University shall take appropriate corrective action if such acts of violence or harassment occur.

Each Connecticut State University institution shall prepare a PLAN TO PROMOTE PLURALISM and shall identify and eliminate practices contrary to pluralism, which plans shall be based upon and incorporate the principles of the attached Connecticut State University POLICY REGARDING RACISM AND ACTS OF INTOLERANCE and in

addition shall include:

a. An explanation of how existing documents and plans, such as the Racial and Ethnic Diversity Plan and the Affirmative Action Plan, relate to this plan to promote pluralism;

b. A strategy to inform and educate the total campus community about the plan to promote pluralism;

c. A description of existing processes (or, if necessary, the establishment of new processes consistent with existing agreements) to hear and resolve complaints or grievances relating to behavior or practices contrary to pluralism and an identification of remedies and/or penalties; and

d. The establishment of a procedure to record the number, type, and disposition of incidents or complaints or grievances involving practices contrary to pluralism, i.e. acts of violence or harassment reflecting bias or intolerance.

The President of each Connecticut State University campus shall submit to the Chancellor of the Connecticut State University by December 15, 1989, the plan to promote pluralism mandated in the above resolved clause, and the Chancellor of Connecticut State University shall report such plan to the Board of Trustees and forward such plan to the Board of Governors by January 2, 1990.

The President of each Connecticut State University campus shall report to the Chancellor of Connecticut State University by December 1, 1990 and annually thereafter (1) describing activities undertaken pursuant to the plan to promote pluralism and (2) reporting, while respecting all individual rights, incidents involving claims of violence or harassment reflecting bias or intolerance, and the Chancellor of Connecticut State University shall transmit such reports to the Board of Trustees and the Board of Governors by January 1991 and annually thereafter.

11. Copyright Policy and Educational Program at CSU (BR#04-64)

The TEACH Act (The Technology, Education, and Copyright Harmonization Act) requires that non-profit educational institutions have a copyright policy/educational program in place to enable distance education faculty to enjoy enhanced copyright privileges under copyright law. The TEACH Act co-exists with Fair Use (Section 107 of the Copyright Law) and with the special privileges granted to libraries under Section 108.

As part of this compliance, faculty, staff and students are encouraged to fully avail themselves of the special provisions of the law for teaching, scholarship and research in a non-profit educational institution, including but not limited to, the Fair Use (Section 107), distance education (Teach Act), and Reproduction and Distribution by Libraries and Archives provisions (Section 108)

In order to encourage that faculty, staff and students have access to the information and resources necessary to make informed decisions about the use of copyrighted materials in compliance with the Copyright Law of the United States, the Board of Trustees for the Connecticut State University System adopts this policy ensuring compliance with the provisions of the United States Copyright Law, Title 17 of the U.S. Code.

The Board directs the Chancellor to ensure compliance with the provisions of the Teach Act

and that there is established an ongoing educational program for CSU faculty and staff.

12. Authority to sign documents (BR#03-12)

Persons elected to or employed in the following positions by the Board of Trustees shall be authorized to sign all official documents within their jurisdiction executed under the policies of the Board:

For the Board of Trustees for the Connecticut State University System

Chairperson of the Board
Vice Chairperson of the Board
Secretary of the Board

Chancellor of the Connecticut State University System and

Executive Secretary to the Board

Vice Chancellor for Academic Affairs
Chief Administrative Officer
Chief Financial Officer
Chief Information Officer

For the Universities
President
Executive Vice President
Provost
Senior Vice President
Vice President for Academic Affairs
Vice President for External Affairs
Vice President for Finance and Administration
Vice President for Institutional Advancement
Vice President for Student Services
Chief Administrative Officer
Chief Financial Officer
Chief Personnel Officer

The Chancellor of the Connecticut State University System and university presidents may designate in writing those other persons who shall act as their agents in signing contracts of up to $25,000 and other documents in such areas as personnel, payrolls, purchasing, financial matters, university planning, and maintenance, and shall indicate the appropriate level of signing authority for each person so designated.

12.1 Use of Electronic Signatures (BR#01-51)

Section 1-263 of the Connecticut General Statutes provides that, "a state agency may allow any governmental record created, owned, used, distributed, or maintained by such agency to be signed with an electronic signature", and that such signature is to be considered a validly enforceable original signature. The only exclusions to this statute pertain to wills and codicils, conveyances of land, and conveyances of real property pursuant to a power of attorney, as described in Section 1-261 of the Connecticut General Statutes.

Wherever the word "signature" appears in an existing or future resolution passed by the Board of Trustees of the Connecticut State University System, that signature may be electronic in nature, except for the exclusions provided for in Section 1-261 of the Connecticut General Statutes.

13. Election of Representatives to Serve on the Standing Advisory Committee To The Board Of Governors for Higher Education (BR#98-69)

Section 10a-3 of the Connecticut General Statutes requires the Board of Trustees to establish procedures for the election of persons to the Standing Advisory Committee to the Board of Governors.

PART I - GENERAL PROVISIONS

All elections or appointments of representatives of Trustees, Faculty and Administrators shall be held during the month of February in odd numbered years, the persons so elected or appointed shall take office on the following November 1 and shall serve for two years.

Elections for student representatives and terms of office shall be specified in Part IV.

PART II - REPRESENTATIVES CHOSEN BY THE BOARD OF TRUSTEES

The Chairman of the Board of Trustees shall appoint one trustee to serve on the Committee and another to serve as alternate.

PART III - REPRESENTATIVE CHOSEN BY THE FACULTY

There shall be a Faculty Elections Commission composed of two persons selected by the Council of the Connecticut State University's Chapter of the American Association of University Professors (hereafter termed AAUP), and one person selected by the Executive Board of the State University Organization of Administrative Faculty, AFSCME, Council 4, Local 2836 (hereafter termed SUOAF).

The Faculty Elections Commission shall meet at the joint call of the President of the AAUP and the President of SUOAF and shall elect its own chairperson.

The Faculty Elections Commission shall nominate not more than four persons for election as Committee Member, the said nominees to be selected from among the members of AAUP and SUOAF.

The Faculty Elections Commission shall conduct an election among the unit members and of the AAUP and SUOAF to choose a person as Committee Member and that such an election shall provide for write-in candidates.

The person with the greatest number of votes shall be declared elected to the position of Committee Member and the person with the next highest number of votes shall be declared the Alternate: however, if there be a tie for election as Committee Member, the Faculty Elections Commission shall conduct a run-off election as a result of which the person with the highest number of votes shall become the Committee Member and the person with the next highest number of votes shall become the Alternate and, if there be a tie for Alternate either before of after a run-off election, the Faculty Elections Commission shall conduct a run-off election to determine who shall be the Alternate.

PART IV - REPRESENTATIVE CHOSEN BY THE STUDENTS

The Committee Member and Alternate chosen to represent the students shall each serve for a term of one year from November 1 to October 31, except that for 1999 the term shall be from March 1, 1999 to October 31.

The Presidents of Student Government Associations, because of the heavy time commitments of their offices, shall not be eligible to serve as Committee Members or Alternate.

Nominations for Committee Member and Alternate shall be requested from different campuses, with nominations for Committee Member coming from only one campus per year and nominations for Alternate coming from only one campus per year.

Nominations for Committee Member shall be requested from the campuses in reverse alphabetical order beginning with Western, i.e., Western, Southern, Eastern, and Central, and nominations for Alternate shall be requested from the next campuses in reverse alphabetical order beginning with Southern, i.e., Southern, Eastern, Central, and Western.

Persons shall be nominated for Member and persons shall be nominated for Alternate by the Student Government Association Presidents of the two appropriate campuses as specified above.

The Student Advisory Board of the Board of Trustees shall elect one Committee Member and one Alternate from among those nominated by the Student Government presidents. The elections shall be held in the spring of each year.

PART V- REPRESENTATIVE CHOSEN BY ADMINISTRATIVE OFFICERS

The University Presidents shall elect a member of the Connecticut State University System Office staff to serve on the Standing Advisory Committee to the Board of Governors, and the University Presidents shall elect one member from the Universities' Management Team to serve as the alternate member on the Standing Advisory Committee to the Board of Governors.

14. Charges for Freedom of Information Requests (BR#90-153)

When Connecticut State University has received three or more FOI requests from one individual during a six-month period or isolated requests for documents of more than 50 pages, it shall charge the requesting party for duplication expenses at the current statutory rate permitted by the Freedom of Information Statute.

15. Catalogue Content (BR#84-11)

The inside of the front cover of all catalogues shall be a statement furnished by the Chancellor of the Connecticut State University and a list of the Trustees and the Officers of the System Office of the Connecticut State University.

The following words shall appear on the outside front cover of catalogues: "A Campus of the Connecticut State University."

16. Design of Connecticut State University Diplomas(BR#83-29)

Effective March 4, 1983, the diplomas used by the Connecticut State University shall conform to the design illustrated by the attachment to BR#83-29.

17. Design of Connecticut State University Stationery (BR#83-30)

The stationery used by the Connecticut State University shall conform to the design illustrated by BR#83-30 except that a university may use a logo of its own choosing in the lower right or left hand corner of the sheet.

18. Reestablishment of the Connecticut Review (BR#85-150)

The Trustees of the Connecticut State University authorize the renewed publication on a semi-annual basis of the Connecticut Review under the auspices of the Connecticut State University.

The Trustees of the Connecticut State University authorize the Chancellor of the Connecticut State University to approve the expenditure of funds for the editorial, production, and distribution costs of the Connecticut Review.

The Trustees authorize the Chancellor of the Connecticut State University to appoint an editorial board and an advisory board for the Connecticut Review and, in consultation with the editorial board, to appoint an Editor and Associate Editor.

The editorial board appointed by the Chancellor of the Connecticut State University shall submit an annual report on the operation of the publication to the advisory board and to the Chancellor, who in turn shall submit an annual report to the Trustees.

18.1 Publication Agreement Form for Connecticut Review (BR#95-79)

Connecticut Review
Publication Agreement

Date:

Title:

The creator of the above work accepted for publication in

Connecticut Review

confirms that it will not be published elsewhere before it appears in

Connecticut Review.

The creator is the sole owner of rights to publish the work and assumes full legal responsibility for the work and any action that might result from its publication. Although the work will probably appear in ___________, the creator leaves

Connecticut Review

the option of publishing it in a later issue.

The creator grants and consigns to

Connecticut Review

the right to publish the work, to distribute copies of the

Connecticut Review

containing the work for sale to the public, to reproduce the work in electronic form and to register copyright in the name of the Board Trustees for the Connecticut State University System. After your work appears in

Connecticut Review

, the copyright reverts to you. We ask that, when your work is published again, a credit line indicates that the work first appeared in

Connecticut Review.

Editor:

Writer:

SS#:

Telephone:

Address:

Please sign and return one copy. Send current contributors notes.

19. Connecticut State University Policy on Sexual Harassment (BR#99-42)

SECTION 1. PURPOSE

The Connecticut State University System reaffirms and emphasizes its commitment to maintain a workplace and educational environment free from sexual and other forms of illegal harassment. Sexual and other harassment is reprehensible and subverts the mission of the university and will not be tolerated at the Connecticut State University System. It threatens the careers of employees, faculty and staff, and the educational experience of our students. The purpose of this policy is to prevent sexual harassment and to offer students and employees who believe they have been sexually harassed a means to redress any such claim with the goal of ending the harassment and providing an environment conducive to learning and working. Retaliation against an individual who complains about sexual harassment or who cooperates with an investigation of a complaint is unlawful and, if found to have occurred, will not be tolerated.

SECTION 2. STATUTORY AUTHORITY

Sexual harassment is prohibited by Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, Section 46a-60 of the General Statutes of Connecticut and University policy. Harassment based on other protected classes covered by state or federal law is also prohibited. It is the intention of the CSU to take whatever appropriate action may be needed to prevent, correct, and if necessary, discipline behavior that violates this policy.

SECTION 3. POLICY STATEMENT

All members of the CSU community shall conduct themselves in an appropriate manner with concern, dignity and respect for others. The CSU community includes students, employees, and non-employees when they conduct business on CSU property.

Sexual and other illegal harassment may occur between staff and staff, staff and student, student and student. Complaints of sexual and other illegal harassment within the Connecticut State University System will be taken seriously and investigated. Any member of the CSU community who violates this policy is subject to the full range of disciplinary action. While there is a difference between illegal conduct and unprofessional or inappropriate conduct in the CSU community sexual or other harassment need not be intentional to violate this policy.

In the event of a charge of sexual harassment, a defense based upon consent will be given little weight when the facts establish an employee/student or supervisor/employee relationship existed. Since any significant power differential between members of the CSU community makes voluntary consent questionable, members of the faculty and staff are expected to be aware of their professional responsibilities and avoid apparent or actual conflict of interest.

An individual with a complaint concerning sexual harassment has a right to be heard. By means of these procedures, the CSU ensures an opportunity for an individual (Complainant), without fear of retaliation, to express a complaint and to seek a prompt and equitable resolution while protecting the rights of the person against whom the complaint has been filed (Respondent). These procedures shall be available to any person who, at the time of the act complained of, was an employee, student, or applicant for employment or admission to the Connecticut State University System.

SECTION 4. DEFINITION OF SEXUAL HARASSMENT

"Any unwelcome sexual advance or requests for sexual favors or any conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (3) such conduct has the purpose or effect of substantially interfering with an individual's work or academic performance or creating an intimidating, hostile, or offensive working or environment". In an academic setting sexual harassment would also include any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when submission to or rejection of such conduct by an individual might affect academic or personal decisions that are subject to the influence of the person making the proposal.

The law currently recognizes various forms of sexual or other harassment:

1. Quid Pro Quo

Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when:

a) Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's academic work or employment; or

b) Submission to or rejection of such conduct by an individual is used as the basis of employment or academic decisions affecting such individuals; and

2. Hostile Environment

a) Such contact affects or interferes with an individual's work or academic performance or creates an intimidating, hostile or offensive academic or working environment. Hostile environment sexual harassment involves speech or conduct that is directed at someone because of their gender and/or is conduct of a sexual nature. Such speech or conduct includes, but is not limited to, unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature.

b) Such speech or conduct is reasonably regarded as offensive and substantially impairs the academic or work opportunity of students, colleagues or co-workers. This policy shall not be interpreted so as to constitute interference with academic freedom.

3. Gender Harassment

a) Gender harassment is a form of sexual harassment, which consists of discriminatory behavior towards an individual based on gender. It includes the use of sexist language, illustrations, examples and gestures that demonstrate discriminatory behavior. Sexually related conduct forms the basis of a sexual harassment claim if a reasonable person of the same gender would consider the actions sufficient to interfere unreasonably with the academic and/or employment performance of the Complainant.

4. Other Harassment: Harassment against any other protected class member covered by state or federal law.

SECTION 5. EXAMPLES OF SEXUAL HARASSMENT

While it is not possible to list all conduct which may constitute sexual harassment, the following are some examples of conduct which may constitute sexual harassment depending upon the totality of the circumstances, including the severity of the conduct and its pervasiveness. Examples of sexual harassment may include but are not limited to:

1. Direct unwanted proposition of a sexual nature.

2. Direct or implied threats that submission to sexual advances is a condition of employment, promotion, or advancement in grades, letters of recommendation, scholarships, or any related matter.

3. A pattern of conduct intentionally intended and/or which has the effect of humiliating another that includes examples of the following; comments of a sexual nature; sexually explicit statements, questions, anecdotes, jokes, pictures, or other written materials;

4. A pattern of conduct that would humiliate another (using the reasonable person standard) which would include the following:

5. Unnecessary touching, patting, hugging, or brushing against another's body, remarks of a sexual nature about a person's clothing or body, or remarks about sexual activity or speculations about sexual experiences.

SECTION 6. CONFIDENTIALITY

The Connecticut State University System is committed to take corrective action when it becomes aware of a problem involving sexual or other harassment. Individuals who feel that they have been subjected to any instance of sexual or other harassment or instances of a pattern of sexual or other harassment are strongly encouraged to come forward with complaints regarding sexual harassment and to seek assistance from CSU officials. The CSU cannot insure confidentiality upon receipt of a complaint of sexual harassment; however, dissemination of information relating to the case should be limited, in order that the privacy of all individuals involved is safeguarded as fully as possible to the extent permitted by law. The CSU will enforce compliance with the non-retaliation provision of this policy. The CSU may proceed to investigate a complaint without the consent of the individual who originally filed the complaint.

SECTION 7. COMPLAINT PROCEDURES

The Connecticut State University System is committed to take reasonable care to prevent and correct any sexually or other harassing behavior or other forms of unlawful discrimination at the System Office and at the four universities. Complaints alleging a violation of this policy shall be addressed through established discrimination and sexual harassment procedures at each university. Procedures for the handling of complaints involving claims of discrimination or sexual harassment are available through the Affirmative Action Officer at the university. These procedures will allow for an informal resolution of the complaint. If the informal process is unsuccessful or if the Complainant wishes to bypass the informal process, he/she may file a formal complaint. Complaints should be lodged as soon as possible after the alleged incident.

Students alleging a violation of this policy may file a sexual or other harassment complaint following established procedures noted in their University's Student Handbook.

SECTION 8. ALTERNATIVE LEGAL REMEDIES

Nothing contained in the Policy is intended to deny any member of the Connecticut State University community the right to pursue other avenues of recourse in the event he/she believes that he/she has experienced sexual harassment. Such recourse may include filing charges with a state or federal enforcement agency, or initiating civil or criminal action under state and federal law. Complaints must be filed within 180 days with the Connecticut Commission on Human Rights and Opportunities, 21 Grand Street, Hartford, CT 06106, Telephone 860/477-5737.

SECTION 9. DISSEMINATION OF POLICY

This Policy shall be conspicuously posted in the System Office. The System Office and each university shall conform to statutory requirements for posting. In addition, each university shall ensure its dissemination in accordance with established practice. This policy shall appear in the student handbook and faculty handbook and shall be reviewed periodically for compliance with state and federal law.

FOR FURTHER INFORMATION ABOUT THIS POLICY OR INFORMATION REGARDING THE PROCESS FOR FILING A COMPLAINT, CONTACT THE AFFIRMATIVE ACTION DIRECTOR. STUDENTS SHOULD CONSULT THEIR UNIVERSITY STUDENT HANDBOOK FOR FURTHER INFORMATION REGARDING THE PROCESS FOR FILING A COMPLAINT.

20. Policy for the Establishment of Endowed Chairs (BR#99-46)

Under the provisions of Section 10a-20a of the Connecticut General Statutes, the Board of Governors for Higher Education may establish and administer an Endowed Chair Investment Fund. Section 10a-20a also provides that the Board of Trustees for the Connecticut State University System may submit a grant application, shall select candidates to fill the endowed chair, shall develop a budget for expenditures associated with the endowed chair, and shall submit annual reports to the Board of Governors concerning endowed chair expenditures.

Requirements for the Establishment of Endowed Chairs in the
Connecticut State University System

Submission of Grant Application for Matching Funds

Applications for establishment of endowed chairs are accepted by the Board of Governors on October first and April first in each year funds are available, indicating that matching nonstate contributions in the amount of at least $500,000 to support an endowed chair in a specific academic discipline have been raised. The proposed endowed chair must be established in a center of excellence as defined in Section 10a-25h, subsection b of the general statutes.

Applications for submission to the Board of Governors on April 1 must be received by the Board of Trustees, Academic Affairs Committee for review in its January meeting; applications for submission on October 1 must be received for review in July.

Selection of Candidates

The selection and appointment of the person occupying an endowed chair shall be made in accordance with University personnel policies, Affirmative Action objectives, and the terms of the CSU-AAUP contract. Appointment to the endowed chair may be for a fixed term, for up to two years, to secure a person with extraordinary expertise for a short duration; by regular, tenure track appointment; or by permanent assignments with tenure granted as a condition of appointment. The President of the university shall submit the name of the appointee, along with evidence of appropriate credentials to the Connecticut State University System Board of Trustees for approval.

Endowed Chair Budget

A proposed budget for expenditures associated with the endowed chair shall be submitted at the time the appointment recommendation is made to the Board of Trustees.

Annual Reports

Annual reports on the endowed chair, including the previous year's fiscal report and budget projections for the coming year shall be submitted annually to the Board of Trustees in October for transmittal to the Board of Governors.

Establishment of Endowed Chair with Non-Matching Funds

An endowed chair established by a university with non-matching funds shall follow the same procedures with the exception of the portion pertaining to the submission of a grant application and transmittal of an annual report to the Board of Governors.

21. Policy on Development and Fundraising Goals (BR#98-49, BR#99-48, BR#99-58)

The Board of Trustees for the Connecticut State University System is committed to the significant expansion of endowments in order to benefit the students of the Connecticut State University System.

In 1997, the General Assembly has enacted and the Governor signed legislation creating a permanent endowment fund for the Connecticut State University System and providing a matching state grant for contributions of as much as $120 million made to the endowment funds of the System during the next ten years (P.A. 97-293).

In conjunction with the implementation of the development plans submitted by each university, each university may reallocate administrative functions, within existing staffing levels, to enable the President to devote additional time to institutional advancement.

The university or system office is authorized, in accordance with their plans, to expend specific amounts from its fund balance to support personnel to implement its plan, during a period of three years commencing in FY 1998-99, even though such expenditures may cause the fund balance to become less than required by Board policy as set out in BR 97-59.

To enhance the institutional advancement efforts by each university and the system office, the university or system office is authorized, in accordance with that plan, to provide to its president and the chancellor an annual unvouchered development expense fund in the amount of $15,000, from its operating fund, to be used at the sole discretion of the president or chancellor.

To achieve the systemwide goal of raising $120 million for endowments that would maximize state matching funds available through 2008, the two larger universities in the CSU System should seek to raise $40 million over a ten-year period and the two smaller universities should seek to raise $20 million.

The appropriate ratio of staff to funds raised over the ten-year period should not exceed 30%.

The Development Committee of the Board of Trustees is directed to monitor the progress of these plans, recommending adjustments as necessary from time to time and reporting same to the Board of Trustees.

22. Collection, Storage, Use and Disclosure of Social Security Numbers (BR#02-31)

The Board of Trustees desires to protect the confidentiality and privacy of students and employees of the Connecticut State University System concerning the collection, use and disclosure of Social Security Numbers.

Except in those cases and for those purposes in which Federal or State law permits or requires obtaining, using or disclosing a person's Social Security Number for identification or other prescribed reasons, no person shall be required to provide his or her Social Security Number to the Connecticut State University System or its universities, and no data system in the Connecticut State University System will publicly identify a person with a code or an identifying number that contains a reference to or duplicates a person's Social Security Number or otherwise uses or discloses a Social Security Number unless so permitted or required by Federal or State law.

Offices within the Connecticut State University System may continue to request, collect, store, or maintain Social Security numbers as permitted or required by Federal or State law.

Whenever Social Security Numbers are collected, stored, maintained, used or reported, students, faculty or staff in the Connecticut State University System must be notified, except as otherwise precluded by Federal or State law, (generally or individually, as the case may be) of any use or disclosure of their Social Security Number and personnel responsible for keeping, maintaining or disclosing Social Security Numbers pursuant to applicable Federal or State law must be notified that Social Security Numbers are confidential and must be protected from disclosure except as permitted or required by Federal or State law.

Compliance with this policy will be implemented as soon as is practicable.